Administrative Officer

Action for Children; Dundee; On-site; GBP 24,000; Full time

Job summary

A charity dedicated to children's welfare based in Dundee is seeking an Administrative Officer. In this full-time role, you will manage administrative tasks and support the management team. Key responsibilities include financial management, maintaining records, and ensuring effective communication with various stakeholders. The ideal candidate will possess a level 2 qualification in Business Administration and be proficient in Microsoft Office applications. This role offers an opportunity to contribute to meaningful work that helps vulnerable children in the UK.

Benefits

29 days annual leave

Flexible maternity, adoption and paternity packages

Pension with up to 7% employer contribution

Professional qualifications and training opportunities

Staff discount portal with 15,000 retailers

Qualifications

• Minimum of Business Administration S / NVQ Level 2 or equivalent qualification.
• Demonstrable interest and experience using computers in a business network.
• Confident and effective communication skills required.

Responsibilities

• Provide administrative support to the management team.
• Manage, monitor, and record Petty Cash and PCards.
• Update records on a monthly / quarterly basis.
• Gather and present data to stakeholders.

Skills

Fiscal Management

Administrative Experience

Microsoft Office

Communication Skills

Education

Business Administration S / NVQ Level 2

Job description

Overview

Description

Salary: 23151.50 per annum

Location: Dundee

Contract / Hours: Permanent / Full Time 35 hours per week Monday to Friday 9am 5pm

Closing date: midnight of 8th December and interviews are scheduled to take place on 15th December

Benefits:

• 29 days annual leave PLUS bank holidays with up to 5 additional days for continuous service and option to buy or sell leave (pro rata)
• Gain professional qualifications and excellent training / development opportunities
• Flexible maternity adoption and paternity packages
• Pension with up to 7% employer contribution with included life assurance cover
• Staff discount portal and Blue Light Card eligibility with 15000 national retailers discounts

A bit about the role

We’re looking for a dedicated professional to play a key role in our business support function within Dundee Youth Housing Service. As an Administrative Officer you’ll be at the core of our operations ensuring the smooth running of our Support services.

In this role you’ll provide essential administrative support to both the Support Services and the management team. Your responsibilities will be diverse ranging from paperwork and data management to coordinating meetings and handling inquiries. You’ll take ownership of your tasks with confidence ensuring precision in every aspect of your work.

A crucial part of this role involves managing and recording the Petty Cash and Online Receipting of the Service PCard Holders, a task which requires attention to detail and accuracy. You’ll also work with both internal and external stakeholders. Professionalism and confidentiality are vital especially when managing financial records. You’ll be responsible for various administrative functions including collaboration correspondence research support report production and data management.

If you thrive in a dynamic environment have a keen eye for detail and excel at managing multiple tasks efficiently we’d love to hear from you.

How you’ll help to create brighter futures

Key responsibilities

• Administrative support to the management team; this will include diary management, arranging meetings and general admin tasks.
• Financial tasks; Managing, monitoring and recording Petty Cash, PCards, weekly reconciliation and raising POs.
• Collating and updating records on a monthly / quarterly basis.
• Data gathering and ability to present a variety of information in various formats to different stakeholders within a senior level.
• Admin support including minute taking for both operational and HR meetings.
• Part of a team that is the first point of contact for general enquiries.
• Work as part of the business support team supporting colleagues with their allocated tasks and responsibilities.

Lets talk about you

• Minimum of Business Administration S / NVQ Level 2 or equivalent relevant qualification or work experience
• Demonstrable interest and experience of using computers through a business network running MS Windows and Office applications, email and the Internet.
• Confident with figures and applying literacy skills to communicate effectively with a range of individuals / teams.
• Confident and effective with both written and verbal communication including to prepare and present reports.
• Deliver task(s) within agreed quality and timescales.

Vulnerable children in the UK need your help

Wherever you work in the Action for Children family you’ll be helping to change the lives of the most vulnerable children in the UK.

Last year we helped more than 670,000 children and families across the UK. From direct work in communities to national campaigning we are focused on making sure every child has a safe and happy childhood and the foundations they need to thrive.

Why Action for Children

Working here is more than a job. Everyone in the Action for Children family is passionate about protecting and supporting children. It’s the sense of purpose that drives us every single day. Because we know that when we work together we can make a huge difference to bring lasting improvements to vulnerable children’s lives.

Good to know

Please note we are unable to offer visa sponsorship for this role.

Contact: Laura McCarthy at quoting reference 12269

Diversity equality and inclusion

At Action for Children we’re dedicated to building a diverse inclusive and authentic workplace. We actively encourage applications from Black Asian & Minority Ethnic and disabled candidates as they are under-represented within Action for Children. We want to take deliberate and purposeful action to ensure equal opportunity to all groups in society and for Action for Children. Male staff are under-represented within our Children Service roles. We would like to encourage more male applicants for our Children Service roles.

Please click on the below links to find out more about this role and Action for Children:

• Job description
• Action for Children Employee Benefits
• AfC Commitment Statement
• Action for Children’s story

Required Experience: Unclear Seniority

Key Skills

Fiscal Management, Microsoft Access, Employee Evaluation, Military Experience, Business Management, Strategic Planning, Project Management Software, Administrative Experience, Budgeting, Human Resources, Financial Management, Word Processing

Employment Type: Full-Time

Experience: years

Vacancy: 1