Administrative Officer

Action for Children; Caerphilly; On-site; GBP 13,000 - 24,000; Part time

Job summary

A prominent children's charity is seeking a part-time Administrative Officer in Caerphilly. Responsibilities include providing vital administrative support, managing financial tasks, and presenting data for reporting. Candidates should possess at least an NVQ Level 2 in Business Administration and be proficient in office applications. This fixed-term role offers a salary of £23,151.50 per annum and includes benefits such as 29 days annual leave and pension contributions.

Benefits

29 days annual leave plus bank holidays

Flexible maternity, adoption and paternity packages

Pension up to 7% matched employer contribution

Staff discounts and Blue Light Card eligibility

Real Living Wage accredited employer

Qualifications

• Minimum NVQ Level 2 in Business Administration or equivalent qualification.
• Proficient with MS Windows, Office, email, and the Internet.
• Effective communication skills for diverse individuals and teams.
• Ability to deliver tasks within agreed quality and timescales.

Responsibilities

• Provide administrative support to the management team—diary and meeting management.
• Manage petty cash and reconcile finances weekly.
• Collate records and present data in various formats.

Skills

Proficient with MS Windows, Office

Effective written and verbal communication

Ability to meet deadlines

Confident with figures

Education

NVQ Level 2 in Business Administration or equivalent

Job description

Job Title

Administrative Officer

Salary

£23,151.50 per annum (£13,890.90 per annum pro‑rata)

Location

Caerphilly

Contract

Fixed Term Contract until 31 March 2027

Hours

Part‑time – 21 hours per week (Monday to Friday 09:00 – 17:00)

Benefits

• 29 days annual leave plus bank holidays and optional leave buy/sell
• Flexible maternity, adoption and paternity packages
• Pension up to 7 % matched employer contribution with life assurance cover
• Staff discounts and Blue Light Card eligibility – 15,000 national retailers
• Real Living Wage accredited employer

About the Organisation

Action for Children is one of the UK’s largest children’s charities, committed to supporting vulnerable children for over 150 years.

About the Service

The Gwent Wide Family Intervention Team works with children aged 3‑16 who struggle with emotional regulation, behavioural difficulties, anxieties or family relationship problems.

About the Role

You will be part of the Business Support team, providing vital administrative assistance to senior managers and practitioners. You will present data for internal and external reporting on a weekly, monthly, quarterly, and year‑end basis, and ensure all administrative tasks are completed to a high standard.

How you’ll create brighter futures

• Administrative support to the management team – diary, meetings, general admin tasks
• Financial tasks – manage petty cash, PCards, weekly reconciliation, raise POs
• Collate and update records monthly/quarterly
• Collect data and present information in various formats to stakeholders at a senior level
• Take minutes for operational and HR meetings
• Serve as the first point of contact for general enquiries

Let’s talk about you

• Minimum Business Administration NVQ Level 2 or equivalent qualification or work experience
• Proficient with MS Windows, Office, email and the Internet
• Confident with figures, literacy and communication skills for a range of individuals and teams
• Effective written and verbal communication, including report preparation and presentation
• Ability to deliver tasks within agreed quality and timescales

Good to know

We are unable to offer sponsorship for this role.

Diversity, equality and inclusion

Action for Children is committed to building a diverse, inclusive and authentic workplace. We encourage applications from Black, Asian, Minority Ethnic and disabled candidates, and we aim to increase male representation in Children Service roles.

Additional Documents

• Action for Children employee benefits
• AfC Commitment Statement

Job Title (Welsh)

Swyddog Gweinyddol

Salary (Welsh)

£23,151.50 y flwyddyn (£13,890.90 y flwyddyn pro‑rata)

Location (Welsh)

Caerffili

Contract (Welsh)

Contract Tymor Penodol tan 31 Mawrth 2027

Hours (Welsh)

Rhan-Amser – 21 awr yr wythnos

Buddion (Welsh)

• 29 diwrnod o wyliau blynyddol ynghyd â gwyliau banc ac opsiynau i brynu neu werthu wyliau
• Pecynnau mamolaeth, mabwysiadu a thadolaeth hyblyg
• Pensiwn gyda hyd at 7 % o gyfraniad y cyflogwr, sy’n cynnwys yswiriant bywyd
• Porth disgownt staff a chymhwysedd Cerdyn Golau Glas gyda disgowntiau gan 15,000 o werthwyr cenedlaethol
• Rydym yn cyflogwr achrededig Cyflog Byw Go Iawn

Ynglŷn â'r Gwasanaeth (Welsh)

The Gwent Wide Family Intervention Team works with children aged 3‑16 who struggle with emotional regulation, behavioural difficulties, anxieties or family‑relationship problems.

Ynglŷn â'r rôl (Welsh)

Byddwch yn rhan o’r tîm Cymorth Busnes, gan ddarparu cymorth gweinyddol hanfodol i’r Uwch Swyddog Cymorth Busnes, Rheolwr Gwasanaethau Plant, Rheolwr Ymarfer, Arweinwyr Tîm, a Ymarferwyr Cymorth i Deuluoedd. Bydd eich rôl yn cynnwys cyflwyno data ar gyfer adroddiadau mewnol ac allanol yn wythnosol, fisol, chwarterol, ac ar ddiwedd y flwyddyn, gan sicrhau bod yr holl dasgau gweinyddol yn cael eu cwblhau i safon uchel.

Sut y byddwch yn helpu i greu dyfodol mwy disglair (Welsh)

• Cymorth gweinyddol i'r tîm rheoli – rheoli dyddiaduron, trefnu cyfarfod, a thasgau gweinyddol cyffredinol
• Tasgau Ariannol: rheoli, monitro a chofnodi arian parod, PCards, cysoni wythnosol a chodi Archebion Prynu
• Coladu a diweddaru cofnodion yn fisol/yn chwarterol
• Casglu data a gallu i gyflwyno amrywiaeth o wybodaeth mewn gwahanol fformatau i wahanol randdeiliaid ar lefel uwch
• Cymorth gweinyddol, gan gynnwys cymryd cofnodion ar gyfer gweithredol a RH
• Rhan o dîm sy’n bwynt cyswllt cyntaf ar gyfer ymholiadau cyffredinol

Gadewch i ni siarad amdanoch chi (Welsh)

• O leiaf Level 2 NVQ Business Administration neu gymhwyster perthnasol neu brofiad gwaith cyfatebol
• Diddordeb a phrofiad amlwg o ddefnyddio cyfrifiaduron drwy rwydwaith busnes sy’n rhedeg rhaglenni MS Windows ac Office, e-bost a’r Rhyngrwyd
• Hyderus gyda ffigurau a chymhwyso sgiliau llythrennedd i gyfathrebu’n effeithiol ag amrywiaeth o unigolion a dimau
• Hyderus ac effeithiol gyda chyfathrebu ysgrifenedig a llafar, gan gynnwys paratoi a chyflwyno adroddiadau
• Gallu cyflawni tasg o fewn yr ansawdd a’r amserlenni y cytunwyd arnynt

Amrywiaeth a Chynhwysiant (Welsh)

Rydym yn ymroddedig i feithrin gweithle amrywiol, cynhwysol a dilys. Rydym yn annog ceisiadau gan ymgeiswyr Du, Asiaidd a Lleiafrifoedd Ethnig, a gweithwyr anabl. Rydym am gymryd camau pwrpasol a bwriadol i sicrhau cyfleoedd cyfartal i bob grŵp mewn cymdeithas ac i Weithredu dros Blant.

Dogfennau Defnyddiol (Welsh)

• Buddion Gweithwyr Gweithredu dros Blant
• Datganiad Ymrwymiad GdB