Administrative Assistant | York and Scarborough Teaching Hospitals NHS Foundation Trust

York Teaching Hospital NHS Foundation Trust; York and North Yorkshire; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare provider in the UK is seeking an experienced administrator to join the Medicine Care Group at Scarborough Hospital. The role involves processing requests, coordinating doctor inductions, and managing administrative tasks under pressure. The ideal candidate must have excellent communication and interpersonal skills while effectively prioritizing demands. The position also offers access to NHS Pension Scheme, generous holiday entitlements, and various employee benefits. Flexible working requests will be considered, fostering an inclusive work environment.

Benefits

Access to NHS Pension Scheme

27 days holiday rising to 33 days

Employee Assistance Programme

NHS Car Lease scheme

Learning and development opportunities

Discounts on various services

Qualifications

• Demonstrated ability to prioritize demands of a busy service.
• Must manage time and workload effectively.
• Able to develop good working relationships with colleagues.

Responsibilities

• Receiving and processing requests for annual and study leave.
• First point of contact for clinical attachment enquiries.
• Coordinate resident doctor inductions.
• Monitor doctor sickness and coordinate support meetings.

Skills

Excellent communication skills

Interpersonal skills

Ability to work under pressure

Time management

Job description

Job Summary

Are you an experienced administrator?

Are you looking for a new challenge?

We are looking for a highly motivated, compassionate person to join the Medicine Care Group at Scarborough Hospital.

We are consistently working towards improving our services for our patients, and are looking for an individual who can demonstrate excellent interpersonal and administrative skills to join our team.

The successful candidate will be required to work well under pressure and demonstrate the ability to prioritise the demands of a busy service, and manage their time and workload effectively.

You must possess excellent communication skills and be able to develop good working relationships with the administrative, managerial and clinical colleagues to work as an effective member of the team.

Please note: The post may become Permanent at the end of this Fixed Term/Secondment.

Responsibilities

• Receiving and processing all incoming requests for annual and study leave.
• Be the first point of contact for all clinical attachment enquiries, and process all applications ensuring all relevant policies are adhered to.
• Coordinate resident doctor inductions ensuring relevant clinical presentations are tabled and speakers are booked.
• Monitor doctor sickness and coordinate support meetings with the Operational Service Manager when triggers are met.

The post holder will be based at Scarborough Hospital.

We would encourage any interested candidates to contact the recruiting manager to discuss the role.

If you are currently employed by the Trust and you wish to apply for this role on a secondment basis, please seek permission from your current line manager before applying for the post.

Trust Information Pack: https://yorkhospitals.pagetiger.com/hdjgxd

Benefits

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance through a range of provider

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks—including our Race Equality, LGBTQ+, Disability and Carers Networks—to increase the number of applications we receive from different backgrounds.

If there is anything we can do to make our application process more accessible to you, please contact: [e-mail]

Flexible Working

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE – Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

This advert closes on Thursday 11 Dec 2025