Administrative Assistant, West Lothian Civic Centre, 509.46 - INTERNAL APPLICATIONS ONLY - WEL10854

West Lothian Council; Livingston; On-site; GBP 9,000 - 12,000; Part time

Job summary

West Lothian Council is seeking an administrative support role within the Social Policy Finance and Administrative Support Team. The post is 18 hours per week, fixed term for 12 months from start date, with a base location but may cover Social Policy locations across West Lothian as required.

The role involves a range of administrative tasks, minute taking, file management and providing confidential support to teams, with strong IT, communication and organisational skills essential.

Qualifications

• Confident in the use of IT systems.
• Minute taking skills.
• Excellent communication and organisational skills.
• Capable of prioritising tasks to meet competing demands.
• Ability to work on own initiative and as part of a team.
• Accuracy and attention to detail.
• Ability to deal with confidential and sensitive matters.
• Ability to respond appropriately to customer needs.
• Flexible and adaptable.

Responsibilities

• Provide administrative and general clerical activities to teams across Social Policy.

Skills

IT skills

Minute taking

Communication

Organisation

Prioritisation

Teamwork

Attention to detail

Discretion

Customer service

Job description

Job Advert

INTERNAL ONLY

Applications for this post will only be accepted from current employees of West Lothian Council (this includes casual and agency staff who are currently undertaking work for us).

Secondment opportunities must be discussed with your current line manager prior to submitting an application for this post.

18 hours per week, 52.14 weeks per year, Fixed Term 12 Months from Start Date

Reporting to a Team Supervisor and working as part of the wider Social Policy Finance and Administrative Support Team the post holder will provide a range of administrative and general clerical activities to teams across Social Policy. The post holder will have an agreed location as a base but may be required to provide cover and work in any Social Policy locations across West Lothian to meet planned or unplanned demands as when the need arises.

The skills and experience you must have are:

• Confident in the use of IT systems
• Minute taking skills
• Excellent communication and organisational skills
• Capable of prioritising tasks to meet competing demands
• Ability to work on own initiative and as part of a team
• Accuracy and attention to detail
• Ability to deal with confidential and sensitive matters
• Ability to respond appropriately to customer needs
• Flexible and adaptable

We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged backgrounds.