Administrative Assistant - Surgery | York and Scarborough Teaching Hospitals NHS Foundation Trust

York Teaching Hospital NHS Foundation Trust; York and North Yorkshire; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

A leading healthcare provider in York is seeking an Administration Assistant to support the Surgery Care Group. The role involves various administration tasks such as managing the NMC Registration database and organizing departmental meetings. Ideal candidates will possess excellent communication and IT skills, and previous NHS experience is an advantage. This position includes flexible working options after probation, with up to 2 days of remote work per week.

Benefits

Access to the NHS Pension Scheme

27 days holiday

Employee Assistance Programme

NHS Car Lease scheme

Learning and development opportunities

Discounts on various services

Qualifications

• Excellent communication skills and accuracy.
• Ability to work calmly under pressure and to work both independently and as part of a team.
• Previous experience of NHS systems is advantageous but not essential.

Responsibilities

• Complete administration tasks including the NMC Registration database.
• Arrange Return to Work meetings.
• Process HR forms and other office duties.
• Administer departmental meetings and take minutes.

Skills

Excellent communication skills

Ability to work calmly under pressure

Excellent IT skills (Microsoft Office)

Ability to prioritise workloads

Proven ability to work independently

Previous NHS systems experience

Tools

Microsoft Office

Job description

Overview

We are looking for an Administration Assistant to join the Surgery Care Group. The post holder should be able to work well on their own and as part of a team, adapt to changing demands, be accurate in inputting information and able to follow instructions.

If this role appeals to you please refer to the job description for more information, or contact the department for an informal chat. On completion of a successful probationary period, there will be opportunity to work from home up to 2 days a week.

Responsibilities

• Administration tasks including the NMC Registration database
• Arranging Return to Work meetings
• Processing HR forms and other office duties
• Administration of departmental meetings and taking and typing up minutes

Qualifications and Skills

• Excellent communication skills and accuracy
• Ability to work calmly under pressure and to work both independently and as part of a team
• Excellent IT skills including Microsoft Office (Word/Excel/Outlook)
• Ability to prioritise workloads with a flexible approach
• Proven ability to work independently using initiative as well as in a team
• Previous experience of NHS systems is advantageous but not essential (training provided)

Benefits

• Access to the NHS Pension Scheme and related benefits
• 27 days holiday rising to 33 days depending on NHS Trust service
• Paid and unpaid leave for emergency and planned leave
• Employee Assistance Programme with 24/7 confidential advice and support
• NHS Car Lease scheme and Cycle to Work scheme
• Learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance

For further information on the range of benefits, please visit the Trust\'s dedicated Staff Benefits pages. A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values support a diverse workforce and inclusive application process. If there is anything we can do to make our application process more accessible, please contact: [e-mail].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try to be supportive where we can. Please discuss any requirements with the recruiting manager named within this advert.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, actively promoting SaBRE – Supporting Britain’s Reservists and Employers.

This advert closes on Wednesday 5 Nov 2025