Administrative Assistant - Surgery

NHS; York and North Yorkshire; On-site; GBP 24,000 - 27,000; Full time

Job summary

A regional healthcare provider is seeking an Administration Assistant to join the Surgery Care Group at York Hospital. The successful candidate will carry out various administrative tasks while demonstrating strong communication and teamwork skills. The role offers benefits like access to the NHS Pension Scheme, 27 to 33 days of holiday, and learning opportunities. Candidates should have prior administrative experience and essential computer literacy.

Benefits

Access to the NHS Pension Scheme

27 to 33 days holiday

24/7 Employee Assistance Programme

NHS Car Lease scheme

Discounts on various services

Qualifications

• Previous secretarial/administrative experience (minimum six months).
• Ability to work independently and as part of a team.

Responsibilities

• Maintain the NMC Registration database.
• Arrange Return to Work meetings and process HR forms.
• Manage office duties and administrative support.
• Co-ordinate departmental meetings and take minutes.

Skills

Word processing

Typing skills

Computer literacy

Communication skills

Teamwork

Education

GCSE or equivalent; Maths and English at C or above

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Job Summary

We are looking for an Administration Assistant to join the Surgery Care Group. The role requires someone who can work well independently and as part of a team, adapt to changing demands, input information accurately, and follow instructions. On successful completion of a probationary period, you will have the opportunity to work from home up to two days a week.

Main Duties

• Administration tasks, including maintaining the NMC Registration database.
• Arrange Return to Work meetings and process related HR forms.
• Manage other office duties and administrative support.
• Co‑ordinate departmental meetings, take and type minutes.
• Liaise with a wide range of professionals using excellent communication skills.
• Use Microsoft Office (Word, Excel, Outlook) to prioritise workloads and work effectively under pressure.

Benefits

• Access to the NHS Pension Scheme, including a lump sum and pension for dependants.
• 27 days holiday rising to 33 days (depending on NHS Trust service).
• Access to a range of paid and unpaid leave covering emergency and planned leave.
• Confidential 24/7 support on personal, work, family and relationship issues through the Employee Assistance Programme.
• NHS Car Lease scheme and Cycle to Work scheme.
• Extensive learning and development opportunities.
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from various providers.

Details

• Date posted: 22 October 2025
• Pay scheme: Agenda for change
• Band: 3
• Salary: £24,937 to £26,598 per annum
• Contract: Permanent
• Working pattern: Full‑time
• Reference number: 419‑7551727-AA‑SY
• Job location: York Hospital, Wigginton Road, York, YO31 8HE

Person Specification

Essential

• Word processing, typing and computer literacy skills to RSA3/NVQ3 level or equivalent.
• Previous secretarial/administrative experience (minimum six months).
• Educated to GCSE level or equivalent; Maths and English at C or above.
• Ability to work independently and as part of a team.

Desirable

• Previous administrative experience, preferably in an NHS environment.
• Experience handling confidential and sensitive information.
• ECODL certification.
• Experience using systems such as CPD and DATIX (DCIQ).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. Disclosure and Barring Service checks will be required.

Employer Details

York and Scarborough Teaching Hospitals NHS Foundation Trust
York Hospital
Wigginton Road, York, YO31 8HE
Website: https://www.yorkhospitals.nhs.uk