Administrative Assistant - People & OD

NHS; Bodmin; Hybrid; GBP 24,000 - 27,000; Full time

Job summary

A healthcare organization in Bodmin seeks an Administrative Assistant for managing workforce information and HR processes. The role requires strong IT skills, experience in administration, and offers flexible working options. Applicants should align with NHS values and have relevant administration qualifications. Salary ranges from £24,937 to £26,598 pro rata.

Benefits

Discount schemes

Optional pension and life assurance

Flexible working

Qualifications

• 5 GCSEs or equivalent experience in workforce/HR administration.
• Previous experience in an administration role is essential.
• Experience with HR databases and producing reports is required.

Responsibilities

• Administer workforce information using ESR.
• Process all appointment and amendment paperwork.
• Support maintenance of ESR work-structures to ensure accuracy.

Skills

IT skills in Word and Excel

Ability to manage multiple tasks

Education

5 GCSEs at pass grades or level 3 qualification in administration

Tools

ESR (Electronic Staff Record)

Job description

Administrative Assistant - People & OD

The closing date is 24 November 2025

This job is currently only open to people who already work for the NHS in Cornwall or the Isles of Scilly.

We are committed to supporting our dedicated staff, so only current employees of the following organisations can apply:

• Cornwall Foundation Trust
• Royal Cornwall Hospitals NHS Trust
• Cornwall and Isles of Scilly Integrated Care Board

If you do not currently work for one of these NHS organisations, your application will not be considered at this time.

NHS Cornwall and Isles of Scilly Integrated Care Board (ICB) is a statutory NHS organisation responsible for developing a plan for meeting the health needs of our communities, managing the NHS budget, and arranging for the provision of joined up health services which improve the lives of people who live and work in Cornwall and the Isles of Scilly.

By collaborating as an integrated care system (ICS) our health and care organisations can tackle complex challenges, including:

• improving the health of children and young people
• supporting people to stay well and independent
• acting sooner to help those with preventable conditions
• supporting those with long-term conditions or mental health issues
• caring for those with multiple needs as populations age getting the best from

While there are some options for remote working the applicant will be expected to work at least 3 days a week at Chy Trevail.

There is an expectation that the applicant will have travel arrangements in place for themselves

Main duties of the job

The role will involve administering workforce information using ESR (Electronic Staff Record).

This will involve processing of all appointment and amendment paperwork for the Integrated Care Board (ICB).

The post-holder will be responsible in supporting the maintenance of the ESR work-structures to ensure that the underpinning dataset that supports all ESR processes is accurate and up to date, including location, costing position, establishment and hierarchy information.

About us

We are committed to creating an inclusive and diverse work environment and are always keen to hear from people who would like to work with us. We welcome applications from everyone regardless of age, disability or long-term health condition, gender identity or expression, race or ethnicity, faith, sex, sexuality or veteran status.

We are looking for people whose personal values and behaviours align with the NHS values outlined in the NHS Constitution and our own values and behaviours.

You can look forward to excellent benefits including discounts schemes, optional pension and life assurance, flexible working, salary sacrifice vehicles and cycles and much more

Job responsibilities

Please view the attached job description and person specification for more specific information about this post.

Person Specification

Qualifications & Training

• 5 GCSEs at pass grades or level 3 qualification in administration Or, equivalent experience in workforce / HR administration.
• Excel Training or direct experience

Knowledge and experience

• Previous experience in an administration role
• Experience of maintaining HR databases
• Experience producing standard reports using HR (or general) data
• Previous experience of working in Healthcare.
• experience of a Workforce/Human Resources environment.

Skills & Abilities

• Developed IT skills in Word and Excel.
• Ability to deal with a wide range of tasks and meet deadlines simultaneously.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£24,937 to £26,598 a year per annum pro rata