Administrative Assistant, Office of the CEO

Liberty Global; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global telecommunications company is seeking an Administrative Assistant for the Office of the CEO in London. This role involves providing essential administrative and clerical support to facilitate the executive team's effectiveness and assist with event planning. The ideal candidate should possess strong communication skills, experience in administrative roles, and proficiency in Microsoft Office. This position promises a competitive salary along with great benefits including extensive leave and wellness programs.

Benefits

Competitive salary and bonus

25 days annual leave

Wellbeing and mental health benefits

Matched pension contribution

Discounted gym memberships

Access to learning platform

Qualifications

• Proven track record of administrative support and event planning.
• Strong time management ability to prioritize tasks.
• Maintain a high level of discretion and confidentiality.

Responsibilities

• Provide administrative support to the CEO and Chief of Staff.
• Assist with event planning and execution.
• Manage office supplies and travel arrangements.

Skills

Administrative support

Event planning

Effective communication

Proficiency in Microsoft Office

Time management

Attention to detail

Adaptability

Job description

Werelooking for an Administrative Assistant Office of the CEO to join us in London.

The Administrative Assistant Office of the CEO will be responsible for enhancing the effectiveness of the Office of the CEO by providing administrative and clerical support to the Chief Executive Officer to the Principal Executive Administrator (PEA) and Chief of Staff (MD) for the Office of the CEO. The Administrative Assistant Office of the CEO will also play a key role in event planning support.

What will you be doing

Administrative support

• Provide administrative and clerical support to the Chief Executive Officer, Principal Executive Administrator of the CEO MD Chief of Staff with calendar management, call handling, meeting setup, travel arrangements, expense reporting, data entry and document preparation.
• Onsite Support for all CEO London Office meetings including greeting guests, catering, booking conference rooms and arranging Audio Visual as necessary.
• Coordinate setup and support the utilization of teleconference platforms (WebEx Microsoft Teams) and video conference technology.
• Compile and manage confidential materials including executive and board materials.
• Retention of digital documents on internal network and shared drives.
• Work hand in hand with the PEA (based internationally) on all things CEO office related on a daily basis. Invoice and expense processing for Office of the CEO and Board Members through Oracle.
• Manage and order office supplies, prepare mail and all overnight packages and sort all incoming mail.
• Assist with ad‑hoc or special projects, initiatives and other duties as needed.

Event planning

• Assist the PEA with the execution of Europe office of the CEO event planning duties including travel logistics on the ground support, venue research activity research, menu development, Audio Visual, conference registration.
• Communicate with vendors on contracts, setup menus etc.
• Manage check / wire requests for deposits and final bills in accordance with the contract.
• Track and manage event budgets.
• Coordinate with event attendee assistants both internal and external to collect detailed information for logistic planning.

Qualifications

• A proven track record of administrative support and event planning.
• Proficient in Microsoft Office suite.
• Maintain a very high level of discretion and confidentiality.
• Strong time management ability to prioritize tasks, organizational and decision‑making skills.
• Effective communication both verbally and written form with a professional and positive attitude.
• Detail oriented, extremely accurate, organized and reliable.
• Experience with managing global / international travel.
• Proven record of accomplishment and experience with all stages of planning, design and production of events.
• Must be a self‑starter who requires little supervision to meet corporate goals.
• A team player who embraces collaboration, adaptability and rising to new challenges.
• Proactive and results‑oriented mindset.
• Excellent interpersonal communication between CEO, Principal Executive Administrator, MD Office of the CEO, Board of Directors and their spouses and the administrative team.

What's in it for you

• Competitive salary and Bonus.
• 25 days annual leave with the option to purchase 5 more.
• Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance.
• Matched pension contribution up to 10% (UK only).
• Free public transport subscription (NL only).
• 24 hours of paid Volunteer Time Off.
• Discounted gym and wellness memberships.
• Access to our car benefit scheme.
• Access to our online learning platform to continue to develop and grow your career with us.
• The chance to join an innovative fast‑paced and passionate team.

Who we are

Liberty Global is a dynamic team of operators and investors committed to generating and delivering value through the strategic management of our three platforms: Liberty Telecom, Liberty Growth and Liberty Services.

Liberty Telecom delivers next‑generation products through our advanced fibre and 5G networks, providing over 80 million fixed and mobile connections across Europe through well‑known brands such as Virgin Media, O2, VodafoneZiggo and Telenet.

Liberty Growth is our $3bn investment portfolio of fast‑growing businesses in content tech and infrastructure which includes stakes in ITV, Televisa, Univision, Plume, Lionsgate and the Formula E racing series as well as brands such as Wyre, nex fibre, Egg and Believ.

Liberty Services is our newest platform spearheaded by Liberty Blume, providing tech‑enabled professional services to the Liberty Global Group and 3rd‑party businesses.

Working at Liberty Global means a career at the heart of a vibrant innovative group of companies driving value for shareholders, people and society.

Liberty Global is an equal opportunity employer. If you are curious and resilient with a limitless mindset, we’re eager to hear from you no matter your background.

Employment Type: Full‑Time

Experience: years

Vacancy: 1