Administrative Assistant, Office of the CEO

Liberty Global; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic telecommunications company in London is seeking an Administrative Assistant for the Office of the CEO. The role involves providing administrative support, managing event logistics, and collaborating closely with the CEO's team. Ideal candidates should have strong organizational skills, be detail-oriented, and proficient in Microsoft Office. Competitive salary and benefits, including 25 days of annual leave and health support options, are offered.

Benefits

Competitive salary + Bonus

25 days annual leave

Wellbeing benefits

Matched pension contribution

Paid Volunteer Time Off

Discounted gym memberships

Access to online learning platform

Qualifications

• Proven track record of administrative support and event planning.
• Maintain a high level of discretion and confidentiality.
• Strong time management and organizational skills.

Responsibilities

• Provide support to the Chief Executive Officer and Principal Executive Administrator.
• Assist with event planning and coordinating logistics.
• Manage calendar, meetings, and office supplies.

Skills

Administrative support

Event planning

Communication skills

Time management

Detail-oriented

Tools

Microsoft Office

Job description

We’relooking for an Administrative Assistant, Office of the CEO to join us in London.

The Administrative Assistant, Office of the CEO will be responsible for enhancing the effectiveness of the Office of the CEO by providing administrative and clerical support to the Chief Executive Officer, to the Principal Executive Administrator (PEA) and Chief of Staff (MD) for the Office of the CEO. The Administrative Assistant, Office of the CEO will also play a key role in event planning support.

What will you be doing?

Administrative support

• Provide administrative and clerical support to the Chief Executive Officer, Principal Executive Administrator of the CEO, MD, Chief of Staff with calendar management, call handling, meeting setup, travel arrangements, expense reporting, data entry, and document preparation.

• Onsite Support for all CEO London Office meetings including greeting guests, catering, booking conference rooms, and arranging Audio Visual, as necessary.

• Coordinate, setup, and support the utilization of teleconference platforms (WebEx, Microsoft Teams) and video conference technology.

• Compile and manage confidential materials including executive and board materials.

• retention of digital documents on internal network and shared drives.

• Work hand in hand with the PEA (based internationally) on all things CEO office related on a daily basis. Invoice and expense processing for Office of the CEO and Board Members through Oracle.

• Manage and order office supplies, prepare mail and all overnight packages, and sort all incoming mail.

• Assist with ad-hoc or special projects, initiatives, and other duties as needed.

Event planning

• Assist the PEA, with the execution of Europe office of the CEO event planning duties, including travel logistics on the ground support, venue research, activity research, menu development, Audio Visual, conference registration.

• Communicate with vendors on contracts, setup, menus, etc.

• Manage check/wire requests for deposits and final bills in accordance with the contract.

• Track and manage event budgets.

• Coordinate with event attendee assistants, both internal and external, to collect detailed information for logistic planning

We tend to look for people with:

• A proven track record of administrative support and event planning

• Proficient in Microsoft Office suite

• Maintain a very high level of discretion and confidentiality

• Strong time management, ability to prioritize tasks, organizational, and decision-making skills

• Effective communication, both verbally and written form with a professional and positive attitude

• Detail oriented, extremely accurate and organized, and reliable

• Experience with managing global/international travel

• Proven record of accomplishment and experience with all stages of planning, design, and production of events

• Must be a self-starter who requires little supervision to meet corporate goals

• A team player who embraces collaboration, adaptability and rising to new challenges

• Proactive and results-oriented mindset

• Excellent interpersonal communication between CEO, Principal Executive Administrator, MD, Office of the CEO, Board of Directors and their spouses, the administrative team

What’sin it for you?

• Competitive salary +Bonus

• 25 days annual leave with theoptiontopurchase5 more

• Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance

• Matched pension contribution up to 10% (UK only)

• Free public transport subscription (NL only)

• 24 hours of paid Volunteer Time Off

• Discounted gym and wellness memberships

• Access to our car benefit scheme

• Access to our online learning platform to continue to develop and grow your career with us

• The chance to join an innovative, fast-pacedand passionate team

Who we are:

Liberty Global is a dynamic team of operators and investors committed to generating anddelivering value through the strategic management of our three platforms: Liberty Telecom, Liberty Growth and Liberty Services.

Liberty Telecom delivers next-generation products through our advanced fibre and 5Gnetworks, providing over 80 million fixed and mobile connections across Europe through well-known brands such as Virgin Media O2, VodafoneZiggo and Telenet.

Liberty Growth is our $3bn investment portfolio of fast-growing businesses in content, tech,and infrastructure which includes stakes in ITV, Televisa Univision, Plume,Lionsgateand theFormula E racing series, as well brands such as Wyre, nexfibre, Egg and Believ.

Liberty Services is our newest platform spearheaded by Liberty Blume, providing tech-enabled professional services to the Liberty Global Group and 3rd party businesses.

Working at Liberty Global means a careeratthe heart of a vibrant, innovative group of companies driving value for shareholders,peopleand society.

Liberty Global is an equal opportunity employer. If you are curious and resilient with a limitless mindset,we’reeager to hear from you, no matter your background.