Administrative Assistant - Oakfield School

Leicestershire County Council; Leicester; On-site; GBP 20,000 - 30,000; Full time

Job summary

A local government authority in Leicester is seeking an experienced administrator to provide effective support in a school environment. The ideal candidate will have a strong background in data management and experience in education. Responsibilities include managing correspondence, supporting staff, and ensuring an inclusive atmosphere for all pupils. Opportunities for professional development and flexible working hours are also offered.

Benefits

Professional development opportunities

Supportive team environment

Flexibility in working hours

Qualifications

• Experience of using data systems and reports in an education setting.
• Understanding of equality, diversity, and inclusion.
• Evidence of commitment to values such as empathy and support.

Responsibilities

• Maintain office software and carry out system upgrades.
• Provide reception and visitor management service.
• Manage written correspondence and e-mails.
• Ensure all pupils and staff feel valued and supported.

Skills

Data management

Financial procedures

Empathy

Administrative tasks

Supervisory experience

Education

Experience in a school environment

Tools

Information management systems

Finance software

Job description

Overview

Role Overview: This role is to ensure the provision of efficient and effective administrative support for the day-to-day operation of the school, providing day-to-day support and guidance to junior administration staff, planning and managing your own work in order to meet deadlines both internally and between our partner KS4 schools. The role would suit an experienced and suitably qualified person who has experience of using data systems and reports within an education setting, particularly within the Special Education sector. Many of our young people present with challenging behaviour, and we are looking for someone who can demonstrate strong empathy and ability to intrinsically connect with pupils with complex SEMH needs and lead in delivering a service that enables flexible data systems that capture pupils progress against their starting points. Experience of working in a school environment, carrying out a range of administrative tasks; Experience in carrying out basic financial procedures, including cash handling, preparation for banking, and informal debt processes; Experience of working in a school office; Some supervisory experience; Experience in using information management systems and finance software; Experience using MIS and FMS; You must also have an understanding of, and commitment to, equality, diversity and inclusion; In addition, we also expect you to share our commitment to our values and will ask you to evidence when you have demonstrated them as part of the selection process.

Responsibilities

• Lead and Inspire: To maintain office software, carrying out system upgrades and year-end procedures on information management systems in accordance with published guidance (e.g. from LEAMIS).
• Collaborate with Agencies: To provide a courteous reception and visitor management service, responding directly to the majority of general enquiries, and ensuring that visitors are welcomed and managed in accordance with established health and safety / child protection procedures.
• Accountability: To deal with written correspondence in an effective manner, opening, filtering, sorting and distributing incoming post and e-mails as appropriate, and dispatching outgoing mail and replying to e-mails in a timely manner.
• Promote Inclusion: Demonstrate a commitment to inclusion, ensuring all pupils and staff members feel valued and supported.

What We Offer

• Unique Learning Environment: Experience a diverse and dynamic workplace where every day is different.
• Professional Development: Access opportunities for professional growth and bespoke training.
• Supportive Team: Join a highly skilled and supportive team of practitioners.
• Make a Difference: Play a crucial role in transforming the lives of young people.
• Flexibility: Options for part-time or full-time work to suit your lifestyle.
• A DBS enhanced check for a regulated activity is required for this post.
• For information on our approach to the recruitment of ex-offenders, please see our policy statement.

About Us

Oakfield Short Stay School is Leicestershire's provision for school aged children who have been permanently excluded or are at risk of permanent exclusion from school. We have expanded the age range of Oakfield School and as a result we are recruiting staff. Our Secondary Inclusion Partnership staff who did put provisions in place for secondary aged children and young people who have been excluded from school, or who are at risk of this, have recently joined the team. Therefore, you will be part of a vital team in an exciting period of development, working with us to meet the needs of children and young people between the ages of 5 and 16 who struggle to manage in mainstream and need a different offer of education to secure their successful next steps.