Administrative Assistant - Oakfield School

Leicestershire County Council; East Midlands; Hybrid; GBP 26,000 - 29,000; Full time

Job summary

A local education authority is seeking an Administrative Support Officer for Oakfield Short Stay School in East Midlands. This role involves managing administrative tasks, supporting junior staff, and maintaining data systems. Applicants should have experience in a school setting and a commitment to inclusion. Flexible working options may be available.

Benefits

Professional development opportunities

Supportive team environment

Flexible working options

Qualifications

• Experience of working in a school environment.
• Understanding of equality, diversity, and inclusion.
• Commitment to professional development.

Responsibilities

• Provide administrative support for daily operation of the school.
• Manage correspondence and visitor management.
• Maintain information management systems.

Skills

Experience in a school environment

Basic financial procedures

Using information management systems

Supervisory experience

Empathy and connection with pupils

Tools

MIS (Management Information Systems)

FMS (Financial Management Systems)

Job description

Organisation: Leicestershire County Council - Oakfield Short Stay School. Work Location: 1 position at Oakfield LNCIP (Shepshed) and 1 position at Oakfield HBEP (Hinkley). Worker Category: Field-Based Worker. Salary: Grade 7 £26,832 – £28,146 per annum (pro‑rata for part‑time). Working Hours: 37 hrs per week. Contract Type: Permanent. Closing Date: 16th November 2025. Interview Date(s): TBC.

About the Role

Are you looking for a rewarding career where you can make a difference?

Do you want a job where no two days are the same?

About Us

Oakfield Short Stay School is Leicestershire's provision for school-aged children who have been permanently excluded or are at risk of permanent exclusion from school. We have expanded the age range of Oakfield School and as a result we are recruiting staff. Our Secondary Inclusion Partnership staff who did put provisions in place for secondary aged children and young people who have been excluded from school, or who are at risk of this, have recently joined the team.

Therefore, you will be part of a vital team in an exciting period of development, working with us to meet the needs of children and young people between the ages of 5 and 16 who struggle to manage in mainstream and need a different offer of education to secure their successful next steps.

Role Overview

This role is to ensure the provision of efficient and effective administrative support for the day-to-day operation of the school, providing day‑to‑day support and guidance to junior administration staff, planning and managing your own work in order to meet deadlines both internally and between our partner KS4 schools. The role would suit an experienced and suitably qualified person who has experience of using data systems and reports within an education setting, particularly within the Special Education sector.

Many of our young people present with challenging behaviour, and we are looking for someone who can demonstrate strong empathy and ability to intrinsically connect with pupils with complex SEMH needs and lead in delivering a service that enables flexible data systems that capture pupils progress against their starting points.

Key Responsibilities

• Lead and Inspire: To maintain office software, carrying out system upgrades and year‑end procedures on information management systems in accordance with published guidance (e.g. from LEAMIS)
• Collaborate with Agencies: To provide a courteous reception and visitor management service, responding directly to the majority of general enquiries, and ensuring that visitors are welcomed and managed in accordance with established health and safety / child protection procedures.
• Accountability: To deal with written correspondence in an effective manner, opening, filtering, sorting and distributing incoming post and e‑mails as appropriate, and dispatching outgoing mail and replying to e‑mails in a timely manner.
• Promote Inclusion: Demonstrate a commitment to inclusion, ensuring all pupils and staff members feel valued and supported.

What We Offer

• Unique Learning Environment: Experience a diverse and dynamic workplace where every day is different.
• Professional Development: Access opportunities for professional growth and bespoke training.
• Supportive Team: Join a highly skilled and supportive team of practitioners.
• Make a Difference: Play a crucial role in transforming the lives of young people.
• Flexibility: Options for part‑time or full‑time work to suit your lifestyle.

A DBS enhanced check for a regulated activity is required for this post.

For information on our approach to the recruitment of ex‑offenders, please see our policy statement.

About You

• Experience of working in a school environment, carrying out a range of administrative tasks
• Experience in carrying out basic financial procedures, including cash handling, preparation for banking, and informal debt processes.
• Experience of working in a school office.
• Some supervisory experience.
• Experience in using information management systems and finance software.
• Experience using MIS and FMS.

You must also have an understanding of, and commitment to, equality, diversity and inclusion.

In addition, we also expect you to share our commitment to our values and will ask you to evidence when you have demonstrated them as part of the selection process.

Reasonable adjustments will be considered for applicants with a disability.

Interested in Flexible Working?

We are keen to support employees to balance their working life with other commitments. Therefore, wherever possible, we will consider working arrangements that suit an individual’s personal circumstances whilst still meeting the needs of the Council. If you would like to discuss the possible flexible working options that might be applicable to this role, please contact the person named below. This may include requests for term‑time working, part‑time hours, compressed hours, flexible start and finish times, home/remote working, etc.

Every role within the Council has a defined working style which determines where they can work. The worker category applicable to this post is detailed in the above advert. You can find out more about our worker categories in the Our Working Styles page on our career site.

For more information or an informal discussion, please contact:

Vicky Edwards - Executive Headteacher
Telephone: [phone]
Email: [e-mail]

How to Apply

Leicestershire County Council is an inclusive organisation which is on a journey to embed and celebrate equality, diversity and inclusion at every level. We warmly welcome and encourage applications from people of all backgrounds, as having a diverse workforce with different perspectives and ideas is fundamental to our values and enriches the services we offer our communities. We particularly welcome applicants from Ethnically Diverse and LGBTQ+ communities and people with disabilities to create a balanced workforce and one that reflects the communities we serve. Applicants with a disability who meet the criteria listed in the ‘About You’ section above will be offered an interview under the Disability Confident Employer Scheme.

To apply for this job, please click on the apply button. You will need to upload a supporting statement as part of your application which explains how you meet the criteria listed in the ‘About You’ section above. For more information, see the How to Apply section on our career site.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

If you have any technical issues when trying to apply for this post or you want to request an application pack in an alternative format, please contact our Employee Service Centre by telephoning 0300 3030222 (select option 2) or raising a ticket via our online portal: https://emss.org.uk/support.

By applying for this post, you agree to our Terms and Conditions.