Administrative Assistant - Nursing Services

NHS Orkney; Kirkwall; On-site; GBP 20,000 - 24,000; Full time

Benefits offered by this job

Pension scheme

Work-life balance policies

Employee assistance programme

Discounts

Job summary

NHS Orkney is seeking a capable administrator to provide comprehensive secretarial and administrative support to the Deputy Director of Nursing and Midwifery/Clinical Education Facilitator, ensuring smooth service delivery at The Balfour. You will manage enquiries, coordinate meetings, take minutes, maintain databases and support project work while handling confidential information with discretion.

This is a full-time, permanent role based in Orkney with Band 2 salary and Distant Islands

Qualifications

• Experience providing high-quality administrative and secretarial support.
• Knowledge of medical terminology and NHS experience would be advantageous.
• Educated to SVQ3 level in Administration or equivalent knowledge and experience.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Deputy Director of Nursing and Midwifery/Clinical Education Facilitator.
• Manage enquiries and prioritise communications; coordinate meetings and take minutes.
• Maintain databases; support project work and analyse information for service delivery.

Skills

Administrative support

Secretarial support

Microsoft Office

Database management

Education

SVQ3 in Administration

Tools

MS Office suite

Job description

About The Organisation

NHS Orkney is committed to delivering excellent care to our 22,000 residents. Whether you’re new to the NHS or bringing experience from elsewhere, your skills will make a real difference.

About The Organisation

NHS Orkney is committed to delivering excellent care to our 22,000 residents. Whether you’re new to the NHS or bringing experience from elsewhere, your skills will make a real difference.

Our modern healthcare facility, The Balfour, brings together inpatient care, emergency services, outpatient clinics, diagnostics, GP practices and the Scottish Ambulance Service. We’re also investing in services across our outer isles, ensuring high-quality care reaches every corner of Orkney.

We are guided by our core values that shape everything we do Open and honest, Respect and Kindness from how we care for our patients to how we support each other as colleagues.

About Orkney

With over 70 islands 20 of them inhabited Orkney offers a unique blend of natural beauty, close-knit community and an opportunity for adventure. From dramatic coastlines and rare wildlife to rich cultural traditions and active lifestyles, it’s a place where compassion thrives and every day brings something new. Regularly named one of the UK’s best places to live, Orkney offers a lifestyle that’s both fulfilling and inspiring.

The Position

This varied and rewarding role provides comprehensive secretarial and administrative support to the Deputy Director of Nursing and Midwifery/Lead Midwife and Clinical Education Facilitator, helping to ensure the smooth running of services. Acting as a key point of contact, you will manage enquiries, prioritise communications, coordinate meetings, take minutes, maintain databases, support project work, and analyse information to aid service delivery. The post requires excellent organisational skills, discretion, and the ability to manage a wide range of administrative responsibilities in a busy healthcare environment.

The Candidate

You will have experience in providing high-quality administrative and secretarial support, ideally within a healthcare environment. Educated to SVQ3 level in Administration, or with equivalent knowledge and experience, you will possess excellent organisational, communication and interpersonal skills. Confident in the use of Microsoft Office applications and database management, you will be able to manage competing priorities, work with a high degree of accuracy, and handle sensitive and confidential information with professionalism and discretion. Knowledge of medical terminology and previous NHS experience would be advantageous.

Location, Working Pattern and Contract Duration

This post will be based at The Balfour.

The successful candidate will work: Full Time 36 hours per week.

This post is Permanent.

It is a condition of this employment that you must live and remain a resident within the UK for the post in which you will be employed with NHS Orkney.

Benefits And Salary

Did you know NHS Scotland salaries are higher than those in England, Wales, and Northern Ireland?

The salary for this post is Band 2 and if residing on Orkney, you’ll also receive a Distant Islands Allowance of £1,719 pro rata per annum, adding extra value to your rewarding career with us.

• NHS Orkney also offers an attractive pension scheme wide range of work life balance policies, employee assistance programme and various discounts to both local and national retailers.

Further Information

We are happy to consider any reasonable adjustments that candidates may need during the recruitment process, and you will be asked whether you require any during your application.

Disclosure Scotland Check

This post is subject to a Disclosure Scotland check.

Equal Opportunities

NHS Orkney is an equal opportunities employer committed to advancing equality and particularly welcomes applications from groups of people currently underrepresented within the workforce. We are a committed participant in the Disability Confident Leader Scheme and guarantee to interview all disabled applicants who meet the minimum essential criteria for our vacancies.

Application Information

Please note this advert may close early if sufficient applications are received.

Interview Date

Interview Date: Monday 19th October 2026