Administrative Assistant New York · ·

Goldman Sachs Bank AG; Birmingham; Hybrid; GBP 34,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Vacation policy

On-site health centers

Child care facilities

Job summary

Goldman Sachs is seeking an Administrative Assistant to support senior stakeholders in North America from our New York office. The role focuses on diary and meeting management, travel arrangements, and expense processing, with involvement in various ad hoc projects to keep the department running smoothly.

The position offers exposure to global teams, requires proactive organization, and a proactive approach to process improvements. This is a full-time role located in New York City.

Qualifications

• Proficient working knowledge of Microsoft Office including Outlook, PowerPoint and Excel.
• Excellent written and verbal communication skills.
• Strong attention to detail, organized, efficient, and highly motivated.
• Can-do attitude and eagerness to grow with the department.
• Ability to build and maintain strong working relationships and collaborate globally.
• Ability to take on and prioritize time-sensitive tasks and projects.
• Proactivity and ability to take initiative and seek clarification when needed.
• Strong work ethic and growth mindset.
• Ability to work well under pressure and stay professional in a busy environment.
• Ability to handle sensitive matters with discretion and confidentiality.

Responsibilities

• Extensive and proactive diary and meeting management, including prioritization and coordination with senior stakeholders and global assistants across multiple time-zones.
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required.
• Provide ad hoc support to wider senior management group and senior visitors when required.
• Act as the main point of contact for administrative queries for the region.
• Arranging international travel for Managing Directors and processing expenses.
• Coordinating the onboarding of new hires, transfers, terminations.
• Managing monthly invoices and arrange for payment as requested.
• As required, participate in general administrative duties, ad-hoc projects, committees and or group events.

Skills

MS Office

Outlook

PowerPoint

Excel

Communication

Attention to detail

Time management

Proactivity

Discretion

Relationship building

Tools

Microsoft Office

Job description

Administrative Assistant location_on New York, NY, United States

Divisional Overview

Corporate Planning & Management (CPM) unifies Finance & Planning, Global Procurement, Product & Reporting, and CPM Management teams to deliver business planning and analytics, expense management, third party risk management, sustainability strategy for our operations and supply chain, and governance strategies across the firm.

Finance & Planningdrives business planning, budgeting, and analytics across revenue, expense, liquidity, and capital. The pillar includes divisional CFOs providing strategic finance advisory, Product Finance managing non-compensation expense governance, and Corporate Insurance & Advisory overseeing the firm's insurance needs and risk mitigation.

Global Procurementstrategically enables the firm's engagement with third parties, ensuring robust commercial and compliance controls while driving sustainability. Key functions include Strategic Sourcing, Third-Party Risk Management (TPRM), Supplier Relationship Management (SRM), Procure to Pay (P2P), Travel, Contingent Workforce Mgmt., and Sustainable Operations driving sustainability initiatives.

Product & Reportingmanages the product lifecycle for CPM technology platforms and delivers comprehensive reporting, dashboards, and analytics. The team oversees financial planning and analysis systems, spend management tools, and TPRM solutions while providing stakeholders with actionable insights for evidence-based decisions.

CPM Managementprovides strategic oversight, operational support, communications and change management, and risk governance across the division.

Role Overview

This is an opportunity to provide assistant coverage for senior stakeholders in North America. It will include general administrative support, such as diary and meeting management, coordinating travel arrangements, expense management as well as various ad hoc projects and assignments as needed. The role would suit a self-starter who is keen to make the role their own and develop processes to ensure the department runs smoothly from an administrative perspective.

The role will be based in our New York office, five days a week.

Job Responsibilities

Extensive and proactive diary and meeting management, including prioritization and coordination with senior stakeholders and global assistants across multiple time-zones;

Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required;

Provide ad hoc support to wider senior management group and senior visitors when required;

Act as the main point of contact for administrative queries for the region;

Arranging international travel for Managing Directors and processing expenses;

Coordinating the onboarding of new hires, transfers, terminations;

Managing monthly invoices and arrange for payment as requested;

As required, participate in general administrative duties, ad-hoc projects, committees and or group events.

Skills and Experience

Proficient working knowledge of Microsoft Office including Outlook, PowerPoint and Excel;

Excellent written and verbal communication skills along with ability to communicate clearly, concisely and confidently;

Strong attention to detail, organized, efficient, and highly motivated;

Can-do attitude and eagerness to grow with the department;

Ability to build and maintain strong working relationships along withth willingness to work collaboratively amongst assistant and admin team based both locally and globally;

Ability to take on andprioritize a variety of time-sensitive tasks and projects whilst remaining flexible as priorities change;

Proactivity as ability to take initiative, follow up where necessary without prompting and seek clarification when needed;

Strong work ethic with a positive attitude and growth mindset;

Ability to work well under pressure and stay professional in a busy and sometimes hectic environment;

Ability to handle sensitive matters with discretion and confidentiality.

Healthcare & Medical Insurance

We offer a wide range of health and welfare programs that vary depending on office location. These generally include medical, dental, short-term disability, long-term disability, life, accidental death, labor accident and business travel accident insurance.

Benefits at Goldman Sachs

Read more about the full suite of class-leading benefits our firm has to offer.

We offer competitive vacation policies based on employee level and office location. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.

Financial Wellness & Retirement

We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees’ priorities.

Health Services

We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices.

Fitness

To encourage employees to live a healthy and active lifestyle, some of our offices feature on-site fitness centers. For eligible employees we typically reimburse fees paid for a fitness club membership or activity (up to a pre-approved amount).

Child Care & Family Care

We offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.