Administrative Assistant - Mid-Level

LanceSoft; Marlborough; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading staffing solutions firm in Marlborough is seeking an experienced Administrative Support Specialist to provide advanced administrative duties. The ideal candidate will have at least 5 years of experience in a corporate environment, strong organizational skills, and proficiency in Microsoft Office. This hybrid role requires flexibility for onsite work and offers comprehensive employee benefits.

Benefits

Four options of medical Insurance

Dental and Vision Insurance

401k Contributions

Critical Illness Insurance

Voluntary Permanent Life Insurance

Accident Insurance

Other Employee Perks

Qualifications

• 5+ years of administrative experience in a corporate setting required.
• Ability to multitask and manage confidential information.
• Experience in scheduling meetings and arranging travel.

Responsibilities

• Provide advanced administrative support and maintain calendars.
• Coordinate travel itineraries and process expenses.
• Organize and maintain files and oversee administrative projects.

Skills

Organizational skills

Attention to detail

Microsoft Office proficiency

Communication skills

Multitasking

Customer service orientation

Tools

PowerPoint

Excel

Outlook

Word

Job description

Duration:12+ months

Work Type: Hybrid schedules Onsite Tuesdays and Wednesdays and 40hour a week position

Description

• This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices.
• Independently ensures office systems and divisional procedures, policies and practices are administered effectively.
• Schedules and maintains multiple calendars of appointments and meetings--attention to detail is important.
• Coordinates travel itineraries and process expenses
• Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
• Involves appropriate Associates from other departments or divisions to resolve issues.
• Organizes and maintains files, record keeping systems, and office layout
• Oversees and monitors administrative projects.
• Performs other duties as required or directed
• Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
• Back-up Support to other Admins
• Manages and administers various documents and spreadsheets
• Responsible for creating and updating PowerPoint decks
• Acts as Proxy for certain systems as needed
• Support meetings, training and conferences with prep and logistics needs
• Plans and participates in department initiatives such leadership meetings.
• Communicates pertinent information among appropriate departments

Requirements

• Administrative experience in a corporate setting required.
• 5 plus years of experience
• Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Excellent communication manner, solid written and verbal communication skills and must be customer service oriented
• Able to effectively manage confidential and sensitive information
• Must thrive in a very busy atmosphere
• Proven success of juggling many things at one time and ability to shift gears and prioritize
• Willingness to learn, take direction well and be a team player
• Ability to focus and get the job done while avoiding distractions
• Former experience scheduling meetings, managing multiple different calendars, arranging travel schedules and processing expenses critical
• Strong ability to build relationships and collaborate with team members and other admins
• Great at being resourceful and leveraging relationships to problem solve.

Employee Benefits

• At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:
• Four options of medical Insurance
• Dental and Vision Insurance
• 401k Contributions
• Critical Illness Insurance
• Voluntary Permanent Life Insurance
• Accident Insurance
• Other Employee Perks