Administrative Assistant - Instrumental Music Service - EAD09025

East Dunbartonshire Council; United Kingdom; On-site; GBP 20,000 - 25,000; Part time

Job summary

A local government authority in the UK is seeking an Admin Assistant to support the Instrumental Music Service. This role includes administrative duties and liaising with schools and instrumental instructors in a busy environment. The ideal candidate is organized, customer-focused, and has strong interpersonal skills. Flexibility and PC literacy are essential for success in this part-time position.

Qualifications

• Must have strong organizational and interpersonal skills.
• Ability to maintain confidentiality in sensitive situations.
• PC literate with good word processing skills.

Responsibilities

• Undertake a full range of admin/clerical duties.
• Liaise with instrumental instructors, schools, and the public.
• Work in a busy office environment relevant to the Instrumental Music Service.

Skills

Organizational skills

Interpersonal skills

Customer focus

Confidentiality understanding

PC literacy

Financial procedure knowledge

Job description

Job Summary

Please note that salary will be pro-rated for part-time hours.

This is an excellent opportunity to enhance or develop the experience of being part of a small team within an extremely busy office environment. The post will report directly to the Instrumental Music Team Leader and will job share with the existing Admin Assistant. In addition to undertaking the full range of admin/clerical duties as part of the Instrumental Music Service (on a part time basis), the successful candidate will be required to liaise with instrumental instructors, schools and the public.

You will be well organised, efficient and enthusiastic with a professional work ethic and have the ability to produce high quality work. You will be motivated with the ability to work alone when required. You will be customer focused and have excellent interpersonal skills. The ability to deal with sensitive situations and understand the value of confidentiality are key elements of this post. It is essential that you have an adaptable and flexible approach to your work. You will be PC literate with good word processing skills and have a sound knowledge of existing administrative and financial procedures within a local authority environment.

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria.

Where the post you are applying for is considered a Regulated Role under the Disclosure (Scotland) Act 2020, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment. Successful candidates who withdraw their application after the check process has started will be invoiced for the cost of the check.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by the HR &OD Manager.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.
• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.
• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.
• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.
• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.
• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)
• We will advise you of meeting the criteria for interview normally within 3 weeks.
• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Websites

www.eastdunbarton.gov.uk

www.eastdunbarton.gov.uk/services/a-z-of-services/primary-secondary-and-early-years-education/instrumental-music-service