Administrative Assistant, Home Care Service, Lewis (0742) - CNS05801

Comhairle nan Eilean Siar; United Kingdom; On-site; GBP 29,000 - 31,000; Full time

Job summary

A local governmental organization in the UK seeks an Administrative Assistant for their Home Care Service. The role involves providing efficient administrative support, utilizing IT systems, and ensuring data accuracy. Candidates should possess SVQ Level 2 in Administration and have experience in a busy environment. This full-time position offers a salary ranging from £29,675 to £30,813, and is based in either Uist or Lewis.

Qualifications

• Experience in a busy office environment is essential.
• Membership of the Disclosure Scotland Scheme is required.

Responsibilities

• Provide administrative support to the Home Care Team.
• Become competent in Call Confirm Live and Care First.
• Conduct quality assurance checks on data accuracy.
• Assist with service delivery and payroll-related tasks.
• Utilize IT systems and standard office procedures.

Skills

Good verbal and written communication skills

Ability to work under pressure and meet deadlines

Team player

Education

SVQ Level 2 in Administration/Business Studies (or equivalent)

Tools

Excel

Word

Job description

Overview

Administrative Assistant, Home Care Service, Lewis (0742) – 37 hours per week, Permanent post. Salary £29,675 - £30,813 per annum, inclusive of £2,859 Distant Islands Allowance per annum. This post is based in either Uist or Lewis; please note your preference on your application.

Closing Date: Monday 20 October 2025.

Note: It is essential to read the job description and person specification; in your Experience statement please detail how you meet each essential criterion in the person specification. Interviews will be conducted in person to allow candidates to meet the team and experience the work environment.

Responsibilities

• Provide an efficient and effective administrative support service to the Home Care Team and ensure office cover during office hours (9.00am – 5.00pm).
• Become competent in using Call Confirm Live and Care First; provide support and training to other employees as required.
• Undertake quality assurance checks to ensure data held on electronic systems is accurate.
• Carry out a wide range of administrative tasks related to the organisation and implementation of care packages; assist with tasks related to service delivery and payroll.
• Utilise IT systems and software (e.g., Excel and Word); work in a busy office environment with knowledge of standard office procedures.

Qualifications

• SVQ Level 2 in Administration/Business Studies (or equivalent).
• Experience in a busy office environment; ability to work under pressure and meet deadlines; good verbal and written communication skills; team player.
• Membership of the Disclosure Scotland Scheme is required.

Other Information

• Salary inclusive of Distant Islands Allowance; appointment at the first point of scale with annual incremental progression.
• Post subject to membership of the Disclosure Scotland Scheme.
• Interviews will be conducted in person.

Additional Gaelic Information (translated)

Neach-cuideachaidh Rianachd, Seirbheis Cùram Dachaigh, Leòdhas (0742) – 37 uairean a thìde gach seachdain, Dreuchd Mhaireannach; £29,675 - £30,813 gach bliadhna, a’ gabhail a-steach £2,859 de Chuibhreann Eileanan Iomallach gach bliadhna.

Thathas a' sireadh neach gus seirbheis taice rianachd èifeachdach a thoirt seachad dhan Sgioba Cùram Dachaigh, a' dèanamh cinnteach gum bi an oifis a' lìbhrigeadh seirbheis fad uairean obrach, is 9.00m - 5.00f. Faodaidh an dreuchd seo a bhith stèidhichte an dàrna cuid ann an Uibhist no Leòdhas, agus mar sin, cuir sìos dè an àite as iomchaidh san iarrtas agad.

Bithear an dùisle gum fàs thu comasach air Call Confirm Live agus Care First; thoir taic agus trèanadh do luchd-obrach eile mar a bhios iomchaidh. Bidh thu a’ gabhail sreath farsaing de ghnìomhan rianachd; bidh thu a’ conaltradh ann an Eòlas agus Bu chòir SVQ Ìre 2 a bhith agad ann an Rianachd/Eòlas Gnothais (no teisteanas co-ionnan).

Feumaidh tu ballrachd Sgeama Foillseachadh na h-Alba san dreuchd seo. Tha tuarastal na dreuchd a’ gabhail a-steach Cuibhreann Eileanan Iomallach, agus thèid an neach a shoirbhicheas fhastadh air a’ chiad ìre den rang, le cuibhreann ga chur ris gach bliadhna.

Tha e riatanach gun leugh thu an cunntas-obrach agus an sònrachadh pearsanta, agus gun toir thu iomradh air mar a tha thu a’ coileanadh gach slat-tomhais a tha san t-sònrachadh pearsanta nad aithisg eòlais. Thèid agallamhan a chumail gu pearsanta, agus thèid cothrom a thoirt don tagraiche coinneachadh ris an sgioba agus a’ mhohradh a tha ann an èadar-obrach.