Administrative Assistant for Palace Yard

Hive Support; City Of London; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

A dynamic non-profit organization in London is seeking an Administrative Assistant to support the smooth running of the office. The role involves diary and inbox management, event planning, and general administration. The ideal candidate is proactive, organized, and has strong communication skills. Previous administrative experience is preferred. This position offers a hybrid working model, and early applications are encouraged as interviews are conducted on a rolling basis.

Qualifications

• Strong written communication, spelling, and grammar skills.
• Ability to manage multiple priorities and meet deadlines.
• Previous administrative or PA experience is desirable.

Responsibilities

• Support the Chief Executive and senior managers with diary management.
• Maintain accurate databases and records.
• Assist in the delivery of events and manage guest lists.
• Provide administrative support to colleagues on APPG events.
• Prepare documents and maintain filing systems.

Skills

Proactive self-starter

Relationship builder

Attention to detail

Organised and efficient

Tech-confident

Adaptable team player

Tools

Microsoft Outlook

Microsoft Office

CRM/database systems

Job description

Administrative Assistant

Location: London (Hybrid working available but must be able to regularly attend meetings and events in London)

Salary: depending on experience (Yearly Salary: 30,000 - 35,000)

Contract Length: Fixed Term (Initial 6 month fixed term contract with possibility of extension / permanent contract upon review)

About Palace Yard

Palace Yard is a cross‑party think tank working with industry academics and policy‑makers / parliamentarians to deliver high‑quality events and policy programmes. Palace Yard also manages All‑Party Parliamentary Groups (APPGs) and provides political insight to help stakeholders navigate Westminster.

The Role

The Administrative Assistant will play a key role in supporting the smooth running of the organisation. This is a varied position combining diary and inbox management, general administration and assistance with the delivery of events and client work. It is suited to someone who is highly organised, proactive and confident engaging with stakeholders in a fast‑paced environment.

Responsibilities

• Inbox and Diary Management: Support the Chief Executive and senior managers by organising diaries and managing incoming correspondence.
• CRM and Record‑Keeping: Maintain accurate and up‑to‑date databases and records.
• Event Administration: Support the delivery of events by scoping and booking venues, arranging catering, managing guest lists, drafting and sending invitations and tracking responses.
• Programme Support: Provide administrative support to colleagues working on APPG events and with our members and stakeholders.
• General Administration: Prepare documents, maintain filing systems and provide additional office support as needed.

Person Specification

• Proactive self‑starter: Takes initiative, seeks out solutions independently and is confident picking up the phone to get answers.
• Relationship builder: Able to establish rapport quickly, act as a trusted and welcoming representative of Palace Yard and maintain strong professional relationships over the long term.
• Meticulous: Strong attention to detail with excellent written communication, spelling and grammar.
• Organised and efficient: Skilled at managing multiple priorities and delivering to deadlines in a fast‑moving environment.
• Tech‑confident: Proficient in Outlook, Microsoft Office and CRM/database systems (experience with similar tools would be advantageous).
• Adaptable team player: Flexible and willing to support colleagues across the business.
• Experience: Previous administrative or PA experience is desirable.
• Independent worker: Comfortable embedding within a small organisation’s ethos and values and effective at working in a hybrid / remote environment.

Interview and Start Dates

Please note that interviews will be conducted on a rolling basis and the position may be filled prior to the closing date. Early applications are encouraged.

Closing date: 6th October 2025

Employment Type: Full‑Time