Administrative Assistant (Float)

PJT Partners, Inc; Greater London; On-site; GBP 32,000 - 38,000; Full time

Job summary

PJT Partners is seeking an administrative professional to support multiple teams and senior professionals across time zones. The role covers calendar management, travel arrangements, expense processing, and participation in onboarding and training activities.

Strong organizational and communication skills, plus discretion with sensitive information, are essential. The position involves coordinating with diverse teams and contributing to smooth office operations while maintaining a professional

Qualifications

• Excellent verbal and written communication; ability to handle confidential information
• Strong organizational abilities and attention to detail under pressure
• Proactive, collaborative approach and ability to support multiple teams

Responsibilities

• Provide flexible administrative support across multiple teams and senior professionals, covering absences and workload peaks
• Manage complex calendars and schedule client and internal meetings across time zones
• Maintain a clear handover log with key contacts and recurring tasks
• Arrange travel and reservations, manage expenses and reimbursements accurately
• Assist with onboarding, training programs, and support for new joiners

Skills

Organisational skills

Time management

Communication skills

Discretion

Interpersonal skills

Team collaboration

Integrity

Microsoft Office

Workday

Tools

Microsoft Office Suite

Workday

Job description

PJT Partners is a global advisory-focused investment bank. Our team of senior professionals delivers a wide array of strategic advisory, shareholder advisory, restructuring and special situations and private fund advisory and placement services to corporations, financial sponsors, institutional investors and governments around the world. We offer a unique portfolio of advisory services designed to help our clients achieve their strategic objectives. We also provide, through PJT Park Hill, private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds and hedge funds. From the beginning, PJT Partners has firmly believed that having the best people is key to building an enduring franchise. Our perspective was, and remains, that a great team brings in both top tier clients and appeals to a wide-range of diverse, talented colleagues. Fostering an inclusive culture, which welcomes differing perspectives and beliefs, enables us to provide the best advice and insights to our clients. To learn more about PJT Partners, please visit our website at www.pjtpartners.com.

Responsibilities

• Provide flexible administrative support across multiple teams and senior professionals, covering for absences (holiday, sickness, leave) and peaks in workload
• Manage complex, fast-moving calendars, including scheduling client meetings and internal meetings across time zones
• Maintain a clear, running handover log for each team covered, capturing standing preferences, key contacts, recurring tasks, and open items
• Arrange travel and reservations for professionals (e.g. flights, cars, hotels using good judgment with respect to timing and cost; assist with client travel as required Expense management; tracking, preparing and processing expense reconciliations, out-of-pocket reports and invoices in a timely and accurate manner
• Provide general support on broader activities as needs arise, including on reception, providing input on training programs and onboarding, new joiner orientation etc.

Qualifications

• Moves confidently between teams, personalities and working styles, building credibility quickly and working well alongside the dedicated team assistants
• Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed
• Excellent oral and written communication skills and high attention to detail
• Ability to handle confidential and market-sensitive information with discretion, and a polished presence when dealing with senior bankers and clients
• Professional presence, positive demeanor and strong interpersonal skills
• The desire to work as part of a strong team
• High level of integrity, sound judgment, and strong work ethic
• Proficiency in Microsoft Office Suite; Workday experience a plus

PJT is an equal opportunity employer. We do not discriminate on the basis of, and will consider all qualified applicants for employment without regard to race, color, religious creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity expression, disability, medical condition, genetic information or predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other category protected by law.

PJT Partners also complies with all applicable laws with regard to providing reasonable accommodation of disabilities to applicants. For more information or to request an accommodation, please contact Human Resources.

California Applicants: PJT Partners will consider for employment qualified applicants with arrest and/or conviction records in a manner consistent with applicable law including, but not limited to, the San Francisco Fair Chance Ordinance and/or Los Angeles Fair Chance Initiative for Hiring Ordinance.

Applicant Privacy Notice: View our Applicant Privacy Notice https://info.pjtpartners.com/PJT_Global_Applicant_Privacy_Notice here.

If you are a California resident, please refer to our California Applicant Privacy Notice https://info.pjtpartners.com/California_Applicant_Privacy_Notice for further information.