Administrative Assistant, Early Years (3936) - Fixed term, Maternity leave cover - CNS05856

Comhairle nan Eilean Siar; United Kingdom; On-site; GBP 29,000 - 31,000; Full time

Job summary

A local authority in the UK is seeking an Administrative Assistant for Early Years in Stornoway. This role involves supporting the Early Years Manager and managing administrative tasks related to nursery fee collection, grant applications, and statistical reporting. Candidates should possess an HNC in Administration or equivalent experience, alongside strong organisational and communication skills. The position is fixed-term, maternity cover, and offers a salary of £29,675 - £30,813 per annum including a Distant Islands Allowance.

Qualifications

• Experience with financial procedures and statistical information analysis.
• Experience working with figures and analyzing financial data.
• Experience in administrative support.

Responsibilities

• Organise training and maintain office databases.
• Provide administrative support to the Early Years Manager.
• Liaise with ELC providers and assess grant applications.

Skills

Organisational skills

Excellent communication skills

Ability to work on own initiative

Teamwork

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Financial analysis

Education

HNC Administration or equivalent experience

Job description

ADVERT

Administrative Assistant, Early Years, Stornoway (3936)
37 hours per week, fixed term, maternity leave cover
£29,675 - £30,813 per annum, inclusive of £2,859 Distant Islands Allowance per annum

You will follow the Comhairle’s financial procedures in regard to duties, organise training, maintain office databases and administer Comhairle nursery fee collection. Support departmental staff, Partnership members and Early Learning & Childcare providers on all administrative aspects of service delivery.

You will provide administrative support to the Early Years Manager and inform them of applications for grant, assessing and making recommendations on straightforward applications for funding. Obtain and report on statistical information submitted by ELC providers and liaise with, and provide specific advice and general assistance to ELC providers, Partnership Members, parents and members of the public.

Working knowledge of financial and administrative procedures, including the ability to analyse financial and statistical information is required. You must have excellent communication skills, be able to work on own initiative and as part of a team and be proficient in the use of Microsoft Word and Excel.

You must hold an HNC Administration or have equivalent experience, and have experience of working with figures and analysing financial information.

This post is subject to membership of the Protecting Vulnerable Groups (PVG) Scheme as a legal requirement of a regulated role with Children (Protecting Vulnerable Groups (PVG) scheme - mygov.scot).

Salary for the above post is inclusive of Distant Islands Allowance. Appointment to the post will be on the first point of grade.

It is vital you read the job description and person specification, in your Experience statement please detail how you meet each of the essential criteria we ask for in the person specification.

Interviews will be conducted in person, providing candidates with the chance to personally meet the team and experience our work environment.

Closing Date: Monday 17 November 2025