Administrative Assistant (506321L3)

Service Tasmania; St Helens; On-site; GBP 32,000 - 36,000; Part time

Job summary

A healthcare organization in St. Helens, Tasmania is seeking an Administrative Assistant for a part-time position. The role involves providing administrative support to the Director of Nursing and ensuring efficient patient record management. Candidates should have strong organizational skills and be able to work in a busy environment. The salary ranges from $66,049 to $70,993 pro rata with additional benefits available.

Benefits

Professional development opportunities

Fitness Passport

Access to a range of leave entitlements

Qualifications

• Ability to provide administrative and clerical support.
• Experience with patient record management.
• Strong organizational and communication skills.

Responsibilities

• Provide effective administrative support to the Director of Nursing.
• Input and retrieve patient record information.
• Contribute to the development of administrative systems.

Job description

The Team:

Located on the stunning East Coast of Tasmania, St. Helens District Hospital has Tasmania’s busiest rural emergency department, with an increase in emergency presentations during peak tourist season from December until April. The hospital provides a fast-paced environment that delivers high quality patient centred care. Our focus is on providing excellence in healthcare to achieve improved outcomes for our consumers, our workforce, and the Tasmanian community.

The Role:

To provide effective and efficient administrative and clerical support services to the Director of Nursing and staff at St Helens Hospital and Community Service Centre.

You will need:

• Provide administrative, clerical and reception support services with an expectation to exercise discretion and initiative in carrying out tasks.
• Input and retrieve patient record information using the patient administrative computer system, including movements related to episodes of care changes. Receive, maintain and dispatch all patient records, and archive annually.
• Contribute to the development and implementation of administrative systems which ensure compliance with departmental policies and procedures and promote a quality improvement approach to the delivery of administrative services.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment:

Permanent, part time, day worker position, working 22.5 hours per fortnight, commencing from as soon as possible.

*notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary:

$66,049 to $70,993 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Salary Packaging:

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates:

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here

Eligibility:

Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:

• Generic Administrative Assistant (St Helens) Band 2 (July 2023) CSU.docx

Application Guide:

• Department of Health - Applicant Guide Sep 2024.docx

How to apply:

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

*applications from Recruitment agencies will not be accepted for this role

For more information:

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Nikki Griffith
Position: Director of Nursing
Phone number: [phone]
Email address: [e-mail]

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

Make It Tasmania | Move for a great lifestyle

One Health Podcast - Spotify

One Health Podcast - Apple

Tasmanian Health Careers | Tasmanian

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.