Administrative Assistant - 12 Month Fixed Term Contract

Osborne Clarke; Bristol; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading legal practice in Bristol is looking for an Administrative Assistant to support their Banking department. This full-time position involves managing administrative tasks, supporting legal teams, and ensuring efficient office operations. The ideal candidate will have strong IT skills, attention to detail, and previous administrative experience. Competitive salary and benefits are offered.

Benefits

Competitive salaries

Generous benefits

Qualifications

• Experience in providing administrative support.
• Ability to work under pressure and manage multiple tasks.
• Collaborative and proactive attitude.

Responsibilities

• Provide high-level administrative support to PA and legal teams.
• Manage deeds and keep records up to date.
• Handle travel arrangements and meeting room bookings.
• Prepare letters and manage Fee Earner expenses.

Skills

Administrative experience

Attention to detail

IT skills (Microsoft Word, Excel, Outlook)

Written and verbal communication

Organisational skills

Job description

Role profile

We have a great opportunity for an Administrative Assistant to support our Banking department based in our central Bristol office. This is a full‑time position, 35 hours per week, 9am to 5pm, Monday to Friday. Due to the nature of the work, this position is office based.

The Team

The Banking support team is made up of PAs and the position reports into the Real Estate Senior PA.

What you'll do

The main purpose of this role is to provide high level administrative support to the PA and legal teams and other areas of the business when requested including but not limited to:

• Managing deeds including checking deeds, typing schedules, assisting with deed audits, requesting, returning and posting deeds out. Liaising with key clients to keep deed records up to date;
• Scanning, photocopying, printing and binding;
• Preparation of letters and special delivery and courier forms;
• Saving and distributing scanned post;
• Running WIP Manager reports;
• Management of large file sends;
• Proactively take responsibility for travel arrangements, conference bookings and meeting room bookings in advance;
• Collation and processing of Fee Earner expenses;
• Dealing with telephone enquiries;
• Assist PA team with monthly billing;
• File closures.

We are looking for someone with:

• A positive attitude with a collaborative and proactive approach;
• Previous administrative experience;
• Excellent attention to detail;
• The ability to work well under pressure;
• Good IT skills including Microsoft Word, Excel and Outlook;
• Excellent written and verbal communication skills;
• Excellent organisational skills;

Salary and benefits

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision‑making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations. Our sector‑based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks – not to mention our great teams – are a part of making that a reality.

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