administrative assistant

123 Tax Pro; York and North Yorkshire; On-site; GBP 40,000 - 60,000; Full time

Job summary

A professional accounting firm is seeking an organized Administrative Assistant to manage office operations and support HR activities. The successful candidate will need to have a college certificate and relevant experience. This is a permanent, full-time, on-site position in York, offering a salary of $34.50 per hour for 35 hours per week.

Qualifications

• 2 years to less than 3 years of experience required.
• Ability to work independently in a fast-paced environment.
• Experience in a supervisory role preferred.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Assist with staff consultation and grievances.
• Direct and control daily operations in the office.
• Coordinate activities to meet organizational goals.
• Manage contracts and approve office supply orders.

Skills

Ability to multitask

Time management

Attention to detail

Client focus

Flexibility

Organized

Education

College, CEGEP or other non-university certificate

Tools

Google Docs

MS Excel

MS PowerPoint

MS Word

Adobe Acrobat Reader

LinkedIn

Job description

Job details

Posted on November 07, 2025 by Employer details 123 Tax Pro

administrative assistant

• Location: York , ON M6E 1W8
• Work location: On site
• Salary: $ 34.50 HOUR hourly / 35 hours per week
• Terms of employment: Permanent employment Full time
• Starts as soon as possible
• vacancies: 1 vacancy
• Source: Job Bank #3440875

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Asset languages

• Portuguese

Work setting

• Accounting firm

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Organize staff consultation and grievance procedures
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Supervise office and volunteer staff

Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
• Adobe Acrobat Reader
• Google Drive
• LinkedIn
• Electronic mail

Area of specialization

• Accounting

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Who can apply for this job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada
• other candidates, with or without a valid Canadian work permit

Advertised until

2025-12-07

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.