Administrative Assistant

NHS; York and North Yorkshire; On-site; GBP 24,000 - 27,000; Part time

Job summary

A leading healthcare provider is seeking a Band 3 Administrative Assistant in York. The ideal candidate will have strong communication and organisational skills, with the ability to work independently and as part of a team. The role involves administrative support, handling enquiries, and maintaining confidentiality. A minimum of 6 months' administrative experience is required, along with GCSE-level qualifications. This is a part-time, permanent position with competitive salary and benefits.

Benefits

NHS Pension Scheme

27 days holiday raising to 33

Employee Assistance Programme

Cycle to Work scheme

Qualifications

• Educated to GCSE Level or equivalent with Maths and English at C or above.
• Previous Secretarial/Administrative experience of at least 6 months.
• Ability to organise and prioritise own workload.

Responsibilities

• Providing administrative support for the team.
• Dealing with enquiries from healthcare professionals and patients.
• Maintaining confidential information and record keeping.

Skills

Communication skills

Organisational skills

Teamwork

Self-discipline

Education

GCSE Level or equivalent

Tools

Word Processing

Computer literacy skills

Job description

Job summary: An exciting opportunity has arisen in the Weight Management Team for a Band 3 Administrative Assistant.

You will need excellent communication and organisational skills and be willing to learn and develop new skills. You will need to be able to demonstrate the ability to work independently and be willing to be adaptable and flexible to meet the needs of this very busy department.

We are looking for a colleague who is dynamic, positive, approachable, friendly, and able to work as part of a team; but also shows initiative and has a flexible and patient centred approach, with the ability to drive change. This post is essential to the effective running of the department.

Main duties of the job

• Knowledge/awareness of confidential information and record keeping.
• Providing administrative support for the team.
• Dealing with enquiries from other healthcare professionals and patients via email / phone / in person.
• General administration to support the smooth running of the service.
• To use the Trust's CPD (Core Patient Database) system and other data bases for which full training will be provided.

About us

For more information about our Trust, please visit https://yorkhospitals.pagetiger.com/hdjgxd

Our benefits

We offer a range of benefits to support our staff including:

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

Job details

Date posted: 06 October 2025

Pay scheme: Agenda for change

Band: Band 3

Salary: £24,937 to £26,598 a year pro rata

Contract: Permanent

Working pattern: Part-time

Reference number: 419-7518942-AA-SY

Job locations: York LNER Community Stadium, Kathryn Avenue, Monks Cross Drive, Huntington, York, YO32 9AF

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds.

If there is anything we can do to make our application process more accessible to you, please contact: [e-mail].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment.

Person Specification

Knowledge, Training & Experience

Essential:

• Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience.
• Word Processing and Computer literacy skills to RSA3/NVQ3 Level
• Previous Secretarial/ Administrative experience (6 months minimum)

Desirable:

• Previous Office/Administrative experience in an NHS environment
• ECDL qualification
• Experience of dealing with confidential information.

Skills

Essential:

• Able to organise & prioritise own workload
• Able to function effectively as part of a team.
• Possess a range of communication skills.

Desirable:

• Supervisory skills

Personal attributes

Essential:

• Self disciplined/motivated to function independently

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: York and Scarborough Teaching Hospitals NHS Foundation Trust

Address: York LNER Community Stadium, Kathryn Avenue, Monks Cross Drive, Huntington, York, YO32 9AF

Employer's website: https://www.yorkhospitals.nhs.uk