Administrative Assistant

CSL Plasma; Taplow; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading biotherapeutics company is seeking an Administrative Assistant to provide comprehensive support ensuring smooth daily operations for a team. Responsibilities include managing calendars, coordinating travel, organizing meetings, and preparing documents. The ideal candidate has 1-2+ years of administrative experience, attention to detail, and strong MS Office skills. Join a dynamic team committed to developing therapies that make impactful differences worldwide. Immediate application is encouraged.

Qualifications

• 1-2+ years' administrative support experience, preferably in the pharmaceutical industry.
• Strong technical proficiency with Microsoft Office Suite.
• Ability to manage multiple activities and work independently or as part of a team.

Responsibilities

• Manage calendars and schedule meetings across multiple time zones.
• Plan and manage special projects and events.
• Prepare visual presentations and meeting materials as needed.
• Collect and organize data for projects and act as liaison between teams.

Skills

Organizational skills

Attention to detail

Proficiency in MS Office

Time management

Customer service focus

Education

High School Diploma or equivalent vocational training

Bachelor's degree or Technical College degree

Job description

Job Overview

Under the direction of the Senior Executive Assistant, the Administrative Assistant provides comprehensive administrative support to ensure smooth daily operations for a team or department. This role involves managing calendars, coordinating travel, organizing meetings, and preparing documents and reports. The assistant serves as a key point of contact for internal and external stakeholders, handles correspondence, maintains filing systems, and supports onboarding activities. Strong organizational skills, attention to detail, and proficiency in MS Office are essential for success in this position. Reports to: Senior Executive Assistant. High School Diploma or equivalent vocational or technical training.

Responsibilities

• Manage calendars, schedule meetings across multiple time zones, prepare agendas, reserve meeting rooms, and arrange catering when needed. Coordinate with other administrative staff and attendees to confirm availability.
• Plan and manage special projects and events, including global meetings and project‑related sessions.
• Arrange facilities, catering, invitations, and travel for internal and external participants.
• Monitor and control event budgets.
• Prepare visual presentations and meeting materials as needed.
• Organize and support leadership meetings, including preparing materials, recording minutes, and tracking action items.
• Collect and organize data for projects, follow up on outstanding items, and act as liaison between teams.
• Greet visitors, manage access, and ensure appropriate arrangements.
• Perform other related duties as assigned.

Qualifications

• 1-2+ years' administrative support experience preferably in or within pharmaceutical industry.
• Bachelor's degree or Technical College degree a plus.
• High School Diploma or equivalent vocational or technical training.
• Technical proficiency: skills in Microsoft Office Suite and ability to learn systems/databases.
• Time management: Demonstrated time management and organizational skills with the ability to effectively prioritize tasks.
• Ability to manage several ongoing activities and work independently or as part of a team.
• Detail oriented.
• Strong customer service focus with the ability to work with different stakeholders.

Application Requirements

We are looking forward to receiving your online application. Applications must include a motivation letter and CV, as well as letters of references and copies of relevant transcripts and/or diplomas in the original language. Please include all these in one document together with the CV.

Company

CSL's R&D organization is accelerating innovation to deliver greater impact for patients. With a project‑led structure and a focus on collaboration, we’re building a future‑ready team that thrives in dynamic biotech ecosystems. Joining CSL now means being part of an agile team committed to developing therapies that make a meaningful difference worldwide.

CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients' needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives. CSL Behring operates one of the world's largest plasma collection networks, CSL Plasma. Our parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people, and delivers its lifesaving therapies to people in more than 100 countries.