Administrative Assistant

Ministry of Justice; St. Ives; On-site; GBP 18,000 - 22,000; Part time

Job summary

A leading education provider in England is seeking a highly organised Administrative Assistant to support efficient operations across multiple sites. The role involves managing daily admin tasks, maintaining records, and assisting with onboarding and recruitment. Candidates should have proven administrative experience, excellent organisational and communication skills, and the ability to handle multiple priorities. This position is term-time only, with a work schedule of Monday to Friday, 09:00 to 15:30, and includes comprehensive safeguarding obligations.

Qualifications

• Proven experience in administration and project support.
• Excellent organisational, communication, and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage daily administrative tasks, correspondence, and enquiries.
• Maintain accurate records, data entry, and filing systems.
• Prepare reports, manage scheduling, and support project management.
• Assist with staff onboarding and recruitment administration.
• Organise meetings and events, supporting staff, parents, and visitors.

Skills

Organisational skills

Communication skills

Time-management skills

Experience in administration

Ability to manage multiple priorities

Job description

We are seeking a highly organised and capable Administrative Assistant to support the smooth operation of an Alternative Education Provision. This role is pivotal in ensuring efficient administration across multiple sites and supporting staff, students, and operations. As an Administrative Assistant, you will:

• Manage daily administrative tasks, correspondence, and enquiries
• Maintain accurate records, data entry, and filing systems
• Prepare reports, manage scheduling, and support project management
• Assist with staff onboarding and recruitment administration
• Organise meetings and events, supporting staff, parents, and visitors
• Ensure compliance with policies and safeguarding procedures
• Proven experience in administration and project support
• Prepare reports and manage scheduling using IT systems
• Excellent organisational, communication, and time-management skills
• Ability to manage multiple priorities in a fast-paced environment
• Previous experience in education or alternative provision is advantageous
• 30 hours per week, term-time only (39 weeks + 5.6 weeks holiday pay, total 44.6 paid weeks)
• Monday - Friday, 09:00 - 15:30 (30-minute unpaid break)

Safeguarding Priority Statement The provider of alternative education is committed to safeguarding and promoting the welfare of vulnerable children. The provider of alternative education strictly abides by their Safer Recruitment policy including right to work checks, identification checks, referencing checks, and DBS checks. All applicants should be aware that they must undergo child protection screening appropriate for each job role. It is an offence for any organisation to offer employment that involves regular contact with young people under the age of 18 to anyone who has been convicted of certain specified offences, or those who are included on lists considered unsuitable for such work held by the Department for Education. It is also an offence for people convicted of such offences to apply for work with young people. If you are successful throughout your application, you will be subject to satisfactory completion of an Enhanced Disclosure from the Disclosure and Barring Service before the appointment is confirmed. Further information about the Disclosure and Barring Service can be found at gov-uk. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website. Employees of the provider of alternative education are expected to abide by the provider of