Administrative Assistant

Brackenberry; Preston; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency is seeking an experienced Administrative Assistant to provide support to the Senior Leadership Team. Responsibilities include managing meetings, maintaining records, and handling enquiries. The ideal candidate should have strong communication skills and proficiency in Microsoft Office. This role is based in Preston, United Kingdom, on a temporary full-time contract that may extend.

Qualifications

• Experience providing administrative support to a large multidisciplinary team.
• Proven experience in complex diary management and minute-taking.
• Ability to work independently and collaboratively.

Responsibilities

• Arrange and service meetings, prepare agendas, and take minutes.
• Maintain records and databases ensuring accuracy.
• Respond promptly to enquiries through various channels.

Skills

Organizational skills

Communication skills

Proficient use of Microsoft Office

Diary management

Customer service experience

Education

GCSEs in English and Maths

Job description

We are working closely with University of Central Lancashire to assist with the appointment of a Administrative Assistant on a 2.5-month contract highly likely to be extended at clients discretion. Please apply with your CV for immediate consideration.

Rate of Pay

12.21 - 15.75 per hour

Summary

The Administrative Assistant will provide high-quality administrative and technical support to the Senior Leadership Team and wider Estates Services department. This includes supporting day-to-day operations across Estates Facilities Car Parking and Helpdesk functions. The post holder will act as the first point of contact for internal and external enquiries ensuring that all communications are handled professionally efficiently and in line with University procedures.

Responsibilities

• Arrange and service meetings, prepare agendas, take accurate minutes and track follow-up actions.
• Maintain records and databases ensuring accuracy and confidentiality.
• Process purchase orders and invoices in line with University procedures.
• Support Contractor Management meetings ensuring records are up to date.
• Respond promptly to internal and external phone, email and in-person enquiries.
• Manage Estates Helpdesk queries ensuring they are logged, tracked and resolved efficiently.

Qualifications

• GCSEs (Grade C / 4 or above) in English and Maths or equivalent experience.

Requirements

• Experience providing administrative support to a large multidisciplinary team.
• Proven experience in complex diary management, minute-taking and meeting coordination.
• Proficient use of Microsoft Office (Word, Excel, Outlook, PowerPoint) and database systems.
• Experience working in a high-customer-contact environment.
• Excellent organisational skills with the ability to prioritise and work under pressure.
• Strong written and verbal communication skills with attention to detail.
• Ability to work independently and collaboratively within a team.

Please note

• You should be available to work immediately or at short notice.
• You should have right to work in U.K.

Disclaimer

Brackenberry Ltd is acting as an Employment Business in relation to this vacancy. We are committed to equality in the workplace and are an equal opportunity employer. Unless otherwise stated all of our roles are temporary, though opening assignments can be and often are extended by clients on a longer term basis and can sometimes become permanent.

Important

We will interpret your application as permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary. If the role requires an enhanced DBS your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Employment Type

Full Time