Administrative Assistant

Smiley & Co, Ltd.; Huntingdon; On-site; GBP 40,000 - 60,000; Part time

Job summary

A reputable supplier of metals and materials in the UK is seeking an Administrative Assistant to support the Quality and Operations departments. This part-time role involves providing administrative support, maintaining documentation, and coordinating activities. Ideal candidates will have prior administrative experience, proficiency in Microsoft Office, and strong organizational skills. Flexible working hours and competitive salary with company benefits are offered.

Benefits

Flexible working hours

Competitive part-time salary

Healthcare, pension, and life assurance

Supportive team environment

Qualifications

• Prior experience in an administrative role, ideally within a quality or operations environment.
• Competence in Microsoft Office (Excel, Word, Outlook); experience with databases and document control systems is a plus.
• Strong organisational skills and attention to detail.
• Effective communicator and team player.

Responsibilities

• Provide administrative support to the Quality and Operations departments.
• Maintain and update departmental records, spreadsheets, databases, and KPI dashboards.
• Organise meetings, prepare materials, and take minutes.
• Coordinate inspections, calibrations, maintenance schedules, and contractor activities.
• Support training coordination and maintain training matrix as required.
• Communicate relevant information to internal and external stakeholders.

Skills

Prior experience in an administrative role

Competence in Microsoft Office

Strong organisational skills

Effective communicator

Job description

Overview

Location: Huntingdon

Salary: Competitive

Vacancy Type: Permanent, Part Time, 25 hours per week

A supplier of high-quality metals and materials, the company specialises in the research and development sectors with a strong focus on science and industry. Their technical teams have worked on materials that have contributed to scientific breakthroughs in nuclear fusion, the fight against COVID-19, and have been used in probes that have travelled through space as far as Saturn.

Established in London in 1946, the company now supplies materials globally and holds offices in the UK, France, Germany, USA and China. Today, backed by the prestigious Private Equity firm Battery Ventures, the company is on an exciting trajectory with a strong mergers and acquisitions strategy and ambitious goals to achieve their growth targets.

The Role

They are looking for a proactive and detail-oriented Administrative Assistant to support the Quality and Operations departments. This role is essential in ensuring smooth day-to-day operations, maintaining documentation, coordinating meetings and inspections, and supporting quality activities.

Key Responsibilities

• Provide administrative support to the Quality and Operations departments
• Maintain and update departmental records, spreadsheets, databases, and KPI dashboards, including those required by Quality Management System
• Organise meetings, prepare materials, and take minutes, and manage action takers
• Coordinate inspections, calibrations, maintenance schedules, and contractor activities
• Support training coordination and maintain training matrix as required
• Communicate relevant information to internal and external stakeholders as required

Skills And Qualifications

• Prior experience in an administrative role, ideally within a quality or operations environment
• Competence in Microsoft Office (Excel, Word, Outlook); experience with databases and document control systems is a plus
• Strong organisational skills and attention to detail
• Effective communicator and team player

Benefits

• Flexible working hours
• Competitive part-time salary
• Company benefits including healthcare, pension, and life assurance (pro-rated)
• Supportive team environment and opportunities for growth

To Apply

If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.

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