Administrative Assistant

Westfalia Fruit; Greater Lincolnshire; On-site; GBP 20,000 - 28,000; Full time

Job summary

A leading multinational supplier is seeking an Administrative Assistant in Greater Lincolnshire, UK. This role involves providing front-of-house reception cover and administrative support across various functions. Ideal candidates will have strong organisational skills, a friendly communication style, and the ability to multitask effectively. Benefits include 20 days holiday and a pension plan.

Benefits

20 days holiday

Free on-site parking

Additional Annual Leave Day on your Birthday

Company pension plan

Medicash plan

Life Insurance

Qualifications

• Strong organisational skills with multitasking ability.
• Friendly professional communication style, written and verbal.
• Experience handling confidential information.

Responsibilities

• Welcome visitors and create a professional environment.
• Manage reception area and handle communications efficiently.
• Coordinate meeting rooms, refreshments, and key logistics.
• Maintain office supplies and support administrative tasks.
• Assist with health and safety records and compliance.

Skills

Strong organisational skills

Friendly communication style

Ability to handle confidential information

Microsoft Office proficiency

Teamwork

Proactive approach

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Overview

Westfalia Fruit is a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocados and fresh produce 365 days a year across the globe. We are recognised as the leading #avoexperts and the supplier of choice to both retail and wholesale customers with sales offices in the UK, Europe, North America, Latin America & Southern Africa.

We are looking for an Administrative Assistant to join our team in Spalding, UK.

As an Administration Assistant, you will provide essential front-of-house reception cover while delivering administrative support across key functions, including People & Culture, Health & Safety, and Training. You will act as a first point of contact for visitors and calls, helping to create a professional and welcoming environment. You will also help ensure records are accurate, training sessions are coordinated, and documentation is up to date, contributing to the smooth and compliant running of the business. This is a varied and hands-on role, ideal for someone organized, approachable, and eager to make a difference across multiple teams.

Responsibilities

• Be the friendly face of our office by welcoming visitors, staff, and contractors with warmth and professionalism.
• Manage a busy reception area, handling calls, emails, and post with efficiency and a proactive attitude.
• Ensure the front-of-house space is always clean, tidy, and ready to impress.
• Support smooth day-to-day operations by coordinating meeting rooms, refreshments, and other key logistics.
• Provide dependable administrative assistance across departments, including filing, data entry, document formatting, and general office support.
• Take responsibility for maintaining office supplies, placing orders as needed to keep everything running smoothly.
• Support the People & Culture team by preparing onboarding documentation, maintaining staff records, and helping share internal communications and event updates.
• Assist with health and safety administration, including record keeping, incident logs, training coordination, and compliance tracking.
• Organise and manage training sessions, ensuring materials are prepared, attendance is tracked, and mandatory training remains up to date.
• Keep internal systems updated, including desk booking tools and digital noticeboards.

Requirements

Experience we look for

Essential

• Strong organisational skills with the ability to multitask effectively.
• Friendly and professional communication style, both written and verbal.
• Comfortable working with confidential information.
• Good working knowledge of Microsoft Office (Word, Excel, Outlook).
• Ability to work both independently and as part of a team.
• A proactive and positive approach to work.

Desirable

• Previous experience in an administrative or front-of-house role preferred.

Benefits

• 20 days holiday
• Free on-site parking
• Additional Annual Leave Day on your Birthday
• Company pension plan
• Medicash plan
• Life Insurance

Please note that this position does not have a specific closing date. We encourage you to apply as soon as possible as we will be reviewing applications on a rolling basis and the advert may be removed at any time.

We\'re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran status, neurodiversity or disability status.