Administrative Assistant

Anderson Knight; Glasgow; On-site; GBP 21,000 - 25,000; Full time

Job summary

A recruitment agency in Glasgow is seeking a highly organised Administrative Assistant to support the Corporate Sales team on a temporary basis until June 2026. The ideal candidate will excel in administrative tasks and data management while contributing to effective sales coordination. This role requires strong communication skills, proficiency in Microsoft Office, and the ability to manage multiple tasks efficiently. Attractive benefits include free onsite parking and meals.

Benefits

Free onsite parking

Excellent transport links

Free hot meal provided daily

Qualifications

• Previous administrative experience, ideally within a sales, events, or hospitality environment.
• Experience supporting a busy team with varied and competing priorities.

Responsibilities

• Provide comprehensive administrative assistance, including diary management and meeting coordination.
• Monitor and manage conference sales inboxes for timely communication.
• Maintain and update the CRM system, ensuring data accuracy.

Skills

Excellent written and verbal communication skills

Strong organisational abilities

High level of accuracy

Proficient in Microsoft Office

Tools

Microsoft CRM

Job description

Anderson Knight is recruiting a highly organised Administrative Assistant to support our Clients Corporate Sales team on a temporary basis until June 2026, with the possibility of a permanent position.

In this role, you will be integral to the smooth coordination of sales activities, ensuring efficient communication, accurate data management, and effective event-related administration. Your contribution will help the team deliver outstanding service to clients while supporting overall revenue objectives.

Working Hours: 37 per week, Monday to Friday, 9am - 5pm

Contract: Temporary until June 2026

Location: Glasgow (free onsite parking, excellent transport links, free hot meal provided daily)

Salary: £25,000

Key Responsibilities

Administrative Support

• Provide comprehensive administrative assistance, including diary management, meeting coordination, and travel arrangements.
• Prepare, format, and distribute sales documentation, financial information, presentations, and internal reports.
• Monitor and manage conference sales inboxes, ensuring timely and professional communication.
• Liaise with internal departments including Hospitality to ensure accurate dissemination of event information.
• Coordinate client meetings and on-site visits, ensuring schedules run smoothly.
• Process purchase orders and manage expense filing accurately.

Sales & Client Support

• Maintain and update the CRM system, ensuring data is accurate, consistent, and well-categorised.
• Produce regular CRM-based reports and insights to support sales performance analysis and identify trends or opportunities.
• Carry out data entry tasks, including updating client records, logging sales activities, and capturing financial information.
• Support ongoing data-cleansing activities in preparation for the rollout of a new CRM platform.

Requirements

• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities with an ability to prioritise effectively.
• Comfortable working under pressure and managing multiple tasks simultaneously.
• High level of accuracy and attention to detail, especially when handling sensitive or confidential information.
• Enjoys working with data and contributing to process improvements.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Confident learning and navigating new systems, such as Microsoft CRM.
• Previous administrative experience, ideally within a sales, events, or hospitality environment.
• Experience supporting a busy team with varied and competing priorities.
• Experience using CRM or booking systems (desirable).

Apply with your CV in confidence