Administrative Assistant

WizeHire, Inc; Exton; Hybrid; GBP 37,000 - 46,000; Full time

Job summary

A boutique real estate team is seeking a dynamic Real Estate Marketing & Operations Assistant to join their growing team. This hybrid role requires strong organizational skills and excellent communication, focusing on administrative support, marketing execution, and client interactions. The ideal candidate will balance behind-the-scenes tasks with hands-on client support, contributing to a high-performing environment. Competitive compensation and opportunities for growth are provided.

Benefits

Base Salary $50,000–$60,000

Performance Bonuses up to $20,000+

Flexible hours after probationary period

Opportunities for growth in various roles

Qualifications

• Ability to manage multiple priorities and work independently.
• Comfortable with hybrid schedule, including evenings/weekends.
• Valid driver's license and reliable transportation.

Responsibilities

• Provide daily administrative support to ensure smooth operations.
• Assist with marketing campaigns, including digital content creation.
• Serve as a showing partner and host for open house events.

Skills

Strong organizational skills

Excellent written and verbal communication skills

Proficiency with CRM systems

Experience with social media platforms

Ability to problem-solve

Tools

Google Workspace

Microsoft Office

Canva

Adobe Creative Suite

Job description

Are you organized, creative, and eager to grow in real estate?

Luxe Local Real Estate is looking for a dynamic, full-time Real Estate Marketing & Operations Assistant to join our growing team in West Chester, PA. This hybrid role is perfect for someone who thrives on variety, balancing behind-the-scenes coordination, marketing execution, and hands‑on client support during showings and open houses.

You’ll play a pivotal role in keeping our team organized, our marketing sharp, and clients delighted. If you’re ready to learn, contribute, and grow alongside a high-performing team, this is your opportunity.

This is a hybrid role that blends administrative excellence, marketing creativity, and client‑facing support. You’ll manage systems and communications that keep our team organized, listings polished, and clients informed, assist in marketing efforts (social media, listing promotions, events), and occasionally serve as a showing partner or open house host.

Work Schedule (Full-Time, 40–45 hrs/week)

• Sunday–Thursday (10 AM–6 PM): Core hours focused on administrative, marketing, and client‑facing tasks
• Flexibility for occasional evening showings, events, or adjusted hours based on team and client needs
• Friday and Saturday are typically off (with occasional weekend coverage for special events or listings)

We value work‑life balance — weekday flexibility is provided when weekend coverage is needed.

• Base Salary: $50,000–$60,000 (based on experience)
• Performance Bonuses: Potential to earn an additional $10,000–$20,000+ annually
• Per closing bonus ($250–$500)
• Marketing performance incentives
• PTO + flexible hours after probationary period
• Opportunities for growth into operations, marketing, or sales roles

Responsibilities

• Provide daily administrative support to ensure smooth operations and efficient communication across the team
• Manage and update CRM, listings, and client records to ensure all data is accurate and up to date
• Oversee email and calendar management for lead agents, prioritizing tasks and appointments
• Assist with marketing campaigns, including social media content, listing materials, newsletters, and print pieces
• Create and maintain systems, checklists, and templates to improve efficiency and organization
• Track and report key metrics related to marketing, listings, and client activity
• Serve as a showing partner and open house host for listings and new construction properties
• Coordinate client events, pop‑bys, and community marketing efforts
• Handle client communication—responding promptly and professionally to inquiries, feedback, and follow‑up needs
• Assist with vendor coordination for photography, signage, staging, and inspections
• Support budget tracking and expense reporting for marketing and operations
• Research and propose marketing ideas, tools, or process improvements to enhance team performance
• Maintain a positive, proactive, and professional presence in all team and client interactions

Qualifications

Required Skills & Experience

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and tasks independently
• Excellent written and verbal communication skills, with a professional and friendly client‑service mindset
• Proficiency with CRM systems, Google Workspace or Microsoft Office, and basic project management tools
• Experience with social media platforms, basic content creation, and digital marketing workflows
• Ability to problem‑solve, anticipate needs, and maintain attention to detail in a fast‑paced environment
• Comfortable working in a hybrid schedule and supporting occasional evening/weekend events or showings
• Valid driver’s license, reliable transportation, and ability to travel to showings, open houses, and vendor appointments
• Ability to work both independently and collaboratively as part of a high‑performing team

Preferred Skills

• Experience in real estate marketing, listing coordination, or client services
• Familiarity with Canva, Adobe Creative Suite, MLS platforms, and/or social media scheduling tools
• Background in event coordination, hospitality, or customer‑facing roles
• Experience supporting real estate agents, operations managers, or marketing teams
• Understanding of real estate transaction timelines, listing prep, and vendor coordination

Compensation

$60,000 - $65,000+ OTE

Luxe Local Real Estate is a boutique team based in West Chester, PA, known for exceptional client service, high design standards, and strong community presence. We specialize in residential and new construction real estate and are committed to combining local expertise with modern marketing and technology. Our culture values teamwork, excellence, and authentic relationships both within our team and with every client we serve.