Administrative Assistant

Kelly; England; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading biopharmaceutical company in the United Kingdom is seeking an experienced administrative professional to provide support to global teams. The role involves scheduling meetings, coordinating travel, and managing various administrative tasks. Candidates should possess strong communication skills, at least 5-10 years of experience, and proficiency in Microsoft Office Suite. This hybrid position requires 2-3 days in the London office, and offers a dynamic work environment.

Qualifications

• Minimum of 5 – 10 years of administrative experience, including experience supporting global teams.
• Excellent computer skills with strong proficiency in Microsoft Office Suite.
• Experience with coordinating complex travel.

Responsibilities

• Scheduling meetings with participants and stakeholders.
• Coordinating travel and other administrative tasks.
• Managing training curricula and administration.

Skills

Commitment to excellence

Excellent communicator

Quick learner and self-starter

Responsiveness to deadlines

Independent judgment

Strong professionalism

Can-do attitude

Tools

Microsoft Office Suite

Concur Expense management

Job description

Our Biopharmaceutical client is the world leader in delivering therapeutics that provide meaningful advances to patients who live with serious and life‑threatening rare genetic diseases. They target diseases that lack effective therapies and affect relatively small numbers of patients, many of whom are children. These conditions are often inherited, difficult to diagnose, progressively debilitating and have few, if any, treatment options.

Responsibilities

• Scheduling meetings with participants and stakeholders
• Coordinating travel and other administrative tasks>
• Coordinating catering for on‑site critical meetings
• Raising purchase orders on Ariba
• Manage accruals
• Systems support
• Generates monthly reports and metrics
• Planning and execution of site events
• Supports Site communication
• Planning and organizing team building/site activities
• Maintaining distribution lists
• Managing training curricula and administration
• Onboarding support for new hires
• Responsible for content and maintenance of the Sharepoint site
• Act as the site “go‑to‑person” for general operational or administrative inquiries
• Site SME on MS teams
• Ad Hoc projects

Skills & Qualifications

• Commitment to excellence - perform duties at the highest level possible on a consistent basis; Strong business sense and can decipher priorities and make sound judgment calls when needed
• Excellent communicator (verbal and written) - able to interact with people of all levels in a confident, professional manner
• Quick learner and self‑starter - able to work independently, with a sense of urgency
• Responsiveness to deadlines, strong attention to detail, and able to prioritize multiple tasks
• Independent judgment and discretion with sensitive/confidential and proprietary information
• A high level of professionalism with strong influencing skills and ability to anticipate situations or issues
• A can‑do attitude

Requirements

• Minimum of 5 – 10 years of administrative experience, including experience supporting global teams
• Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint)
• Experience with coordinating complex travel; Working knowledge of Concur Expense management
• This role is hybrid, requiring 2-3 days onsite in the London office.

Note: This description is not intended to be all‑inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.