Administrative Assistant

Proclinical Staffing; England; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading global biopharmaceutical company is seeking a highly organized Administrative Assistant to support its commercial team. This role involves scheduling meetings, managing travel, and providing systems support. Candidates should have 5–10 years of administrative experience and strong proficiency with Microsoft Office. Excellent communication skills and a collaborative attitude are essential.

Qualifications

• 5–10 years of administrative experience supporting global teams.
• Experience coordinating complex travel and reporting expenses.
• Ability to manage multiple tasks independently with urgency.

Responsibilities

• Schedule meetings and coordinate logistics with stakeholders.
• Manage travel arrangements and report expenses.
• Organize catering for on-site meetings.

Skills

Microsoft Office Suite proficiency

Excellent communication skills

Ability to prioritize and multitask

Attention to detail

Tools

Expense management systems

SharePoint

Microsoft Teams

Job description

A leading global biopharmaceutical company is seeking a highly organized and proactive Administrative Assistant to support its commercial team. This role is pivotal in ensuring smooth day-to-day operations within a dynamic, fast-paced environment.

Key Responsibilities

• Schedule meetings and coordinate logistics with internal and external stakeholders
• Manage travel arrangements and expense reporting
• Organize catering and logistics for critical on-site meetings
• Raise purchase orders and manage accruals
• Provide systems support and generate monthly reports/metrics
• Plan and execute site events and team-building activities
• Support onboarding and training administration for new hires
• Maintain distribution lists and internal communications
• Manage content on internal platforms (e.g., SharePoint)
• Act as the go-to person for operational and administrative inquiries
• Serve as the site expert for Microsoft Teams
• Lead and support ad hoc projects

What You Bring

• 5–10 years of administrative experience, including support for global teams
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint)
• Experience coordinating complex travel and using expense management systems
• Excellent communication skills and professional presence
• Ability to prioritize, multitask, and work independently with urgency
• High attention to detail and discretion with sensitive information
• A collaborative, can‑do attitude and strong influencing skills

Please apply on Linkedin.