Administrative Assistant

Teaching Vacancies; Clifton upon Dunsmore CP; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading educational institution in Clifton upon Dunsmore is seeking an Administration Assistant to support pupil attendance management and ensure smooth office operations. The ideal candidate is organised, proactive, and has a strong attention to detail. Responsibilities include maintaining confidential pupil records, managing MIS systems, and supporting the Business Support Team. This role offers a dynamic work environment in a new school context, contributing significantly to school operations.

Qualifications

• Organised, proactive, and people-focused.
• Experience in a school environment preferred.
• Ability to work independently while supporting a team.

Responsibilities

• Maintain accurate pupil attendance records.
• Manage manual and computerised MIS systems.
• Support Executive Office Manager in various administrative duties.

Skills

Proactive attitude

Excellent attention to detail

Confident administrative skills

Ability to manage sensitive information

Job description

What skills and experience we're looking for

We’re looking for an organised, proactive, and people-focused Administration Assistant who thrives in a fast-paced school environment and takes pride in keeping things running smoothly behind the scenes. You’ll bring confident administrative skills, excellent attention to detail, and the ability to manage sensitive information with discretion. From maintaining accurate pupil attendance records and managing our MIS systems, to handling communications, supporting the Business Support Team, and ensuring our daily operations run effortlessly, you’ll be a vital part of our school community. If you’re someone who enjoys variety, can work independently while supporting a wider team, and is committed to delivering a high-quality service, we’d be delighted to receive your application.

Main Role and Responsibilities

Office Duties

• Support in pupil attendance information
• Maintain confidential pupil records/ inputting of data collection
• Manage manual and computerised MIS systems
• Handle incoming email and distribute appropriately
• Undertake routine clerical activities /duties as required and completing routine forms
• Prepare documents and oversee reprographics requests
• Oversee and report on travel plan for pupils to and from school

Records

• To maintain accurate and up to date attendance/lateness records both manually and electronically and to ensure ongoing monitoring of attendance for all children to promote good attendance across the school
• Process and record children who arrive late, and leave during the school day
• To ensure full records are kept and filed appropriately
• To prepare relevant attendance certificates for individual pupils via SIMS reporting

Other

• Support Executive Office Manager & PA to the Principal in various administrative duties as and when delegated
• Administration of the on-call function as part of a wider rota
• Cover other areas of the Business Support Team in cases of staff absence

What the school offers its staff

Houlton School is an 11-18 Free School Academy and is part of the Transforming Lives Educational Trust, based in Rugby, Warwickshire. Houlton is a brand new, campus-style academy, which occupies the Grade II listed former Rugby Radio Station buildings, as well as three purpose-built, specialist teaching blocks, all set within a 20 acre campus on the Eastern border of Warwickshire.

Commitment to safeguarding

The Transforming Lives Educational Trust is committed to safeguarding and promoting the welfare of children and young people and expect all staff, volunteers, contractors, parents and pupils to share this commitment.