Administrative Assistant

Buzzacott; City Of London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A professional services firm in London is seeking an administrative support professional to assist the Business Services and Business Tax teams. This role involves managing post, ensuring deadlines are met, providing project support, and using MS Office. Ideal candidates will have strong attention to detail and excellent communication skills. The position offers growth opportunities and a collaborative work environment.

Qualifications

• Strong attention to detail is essential.
• Excellent interpersonal communication skills required.
• Basic MS Office skills are needed.

Responsibilities

• Assist and support the team with administrative tasks.
• Ensure all work is completed within deadlines.
• Organise and sort digital post on SharePoint.

Skills

Strong attention to detail

Excellent telephone manner

Good use of English grammar

Office environment experience

Basic MS Office skills

Education

5 GCSEs grade A-C including English and Maths

Job description

About us

Buzzacott is a passionately independent and growing professional services firm. We are based in the City of London, with a satellite office in Hong Kong. We are partner led and focused on people – our team and our clients. We combine market leading sector expertise and excellent service capability to provide exceptional service in our chosen markets.

Team Overview

This role will predominately provide support to our Business Services team, but will also support the Business Tax team, enabling exposure to both specialisms within Buzzacott.

Our Business Services team is one of Buzzacott’s largest teams providing specialist support to a range of businesses and charities. They provide the full complement of outsourced services including management accounting, VAT, payroll, company secretarial, HR and regulatory reporting.

Our Business Tax team provide a wide range of compliance and advisory services to clients in diverse sectors including finance, retail, property, construction, technology and media. The tax landscape is constantly changing, and our clients rely on us to tackle complex problems and support them through any changes that will impact their business.

Role Overview

To provide daily, flexible, proactive administrative support across the Business Services and Business Tax Teams.

Duties and Responsibilities

• To assist and support the team by providing administrative support.
• To ensure all work undertaken is produced within agreed timescales, escalating to the Manager where necessary.
• To sort and organise post on SharePoint, sorting through the originals taking out cheques/requests from managers/sending on to clients and ensuring outgoing post is collected.
• To provide cover in the absence of other team administrators.
• Process documents in accordance with the firm’s procedures whilst ensuring that any regulations concerning security or confidentiality (such as safeguarding password) are complied with.
• To take an interest in the operation of the teams so that you are aware of current work being dealt with by Team Members.
• With the support of your manager, take responsibility for developing your skills and abilities.
• Draft/amend/finalise letters and accounts and assist with the iXBRL tagging process, submitting codes on behalf of the team.
• Ad-hoc project support to include but not limited to PE updates/amends/software testing/retain updates.
• Manage meeting arrangements by sending and updating calendar invites, and booking meeting rooms as required.

Skills and Experience

• 5 GCSEs grade A-C including English and Maths, or equivalent
• Good use of English grammar
• Strong attention to detail
• Excellent telephone manner and interpersonal communication skills enabling professional interactions with internal and external clients
• Able to work to deadlines; level-headed and not put off by pressure; able to prioritise workload and be self-sufficient; a multi-tasker; also willing to do more mundane jobs
• Experience of working in an office environment
• Basic MS Office skills (Word, Excel, Outlook)

Behaviours

• Team player
• Works well under pressure
• Polite and personable
• Proactive
• Quick learner
• Flexible, approachable, conscientious
• Enthusiastic

Why Buzzacott?

We’re big enough to provide deep expertise across a wide range of specialisms, but small enough to value meaningful personal connections — with clients and colleagues alike. You’ll work alongside experienced professionals who will support your continued development, while you contribute to shaping the growth of both our team and our clients.

At Buzzacott, we’re committed to equal opportunities and ensuring all employment decisions are fair, objective, and based on merit.

To see more information about our Rewards & Benefits follow this line: Rewards & Benefits - Buzzacott

To find out more about life at Buzzacott, please click here.

To hear from team members across the firm on their experience of life at Buzzacott, please click here.

If you are interested in this role, we encourage you to apply directly via the “Apply” button at the top of the page. When applying, please include your salary expectations and let us know what interests you about the role. Alternatively, if you would like to talk to a member of our HR Team about the vacancy before applying, contact us at [e-mail]

Please note: Our HR Team review and respond to all applications.

No agencies please.