Administrative Assistant

Recooty; City Of London; On-site; GBP 12,000 - 15,000; Full time

Job summary

A leading administrative solutions provider in the City of London is seeking a responsible Administrative Assistant to support managers and employees in daily office needs and manage general administrative activities. Candidates should have proven experience, excellent communication skills, and proficiency in Microsoft Office. The position offers a salary range of £12,000 to £15,000, negotiable based on experience.

Qualifications

• Proven experience as an administrative assistant or similar role.
• Working knowledge of office equipment like printers and fax machines.
• Ability to prioritise tasks and meet deadlines.

Responsibilities

• Answer and direct phone calls.
• Organise and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute correspondence and forms.
• Assist in preparing regular reports.
• Maintain filing system and office policies.

Skills

Proven experience as an administrative assistant

Knowledge of office management systems

Proficiency in MS Office

Excellent time management skills

Attention to detail

Excellent written and verbal communication skills

Strong organisational skills

Tools

MS Excel

MS PowerPoint

MS Word

Job description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

• Answer and direct phone calls
• Organise and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, MS Word in particular)
• Excellent time management skills and the ability to prioritise work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to multi-task
• Salary negotiable dependent on experience and after initial trial period

Package

£12000-£15000