Administrative Assistant

RigNet; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading global telecommunications firm in London seeks an experienced administrative professional to support the leadership team. Responsibilities include coordinating business activities, managing communications, and organizing events. Ideal candidates will have over 5 years of administrative experience, strong attention to detail, and advanced skills in Microsoft Office. This role encourages a collaborative and inclusive atmosphere.

Qualifications

• 5+ years’ experience providing administrative support.
• Advanced skills in Microsoft Office.
• Experience in a collaborative environment.

Responsibilities

• Coordinate the monthly business rhythm.
• Create newsletters and employee communications.
• Manage onsite catering and business dinners.

Skills

Meticulous attention to detail

Efficiency

Collaboration

Adaptability

Tools

Microsoft Office

SharePoint

Concur

Job description

About us

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

What you'll do

• Supporting the leadership team by coordinating the monthly business rhythm
• Creating team newsletters and employee communications
• General administrative tasks including calendar management, correspondence, meeting minutes and actions, editing presentations, arranging meetings, coordinating travel, expense reports, business supplies, swag, etc.
• Work closely with the IT Department coordinating on behalf of employee’s service requests, such as laptop issues, equipment upgrades and meeting support
• Planning and managing onsite catering and offsite business dinners
• Coordinate and submit Visitor Access Requests
• Coordinate access to conference rooms and meeting spaces

The day-to-day

• Perform general administrative tasks, including correspondence and word processing
• Work closely with team on operational and business strategies in support of aligning the business area’s vision and goals
• Assist with meeting minutes and actions, editing presentations, etc.
• Support team with proposals.
• Planning and managing onsite catering including onsite and offsite lunches, happy hours, social events, and holiday parties.
• Purchase business supplies, equipment, and swag through company P-Card.
• Check in and/or escort visitors.
• Support hosting events, lunch and learns, speaking engagements, etc.
• Submit work orders for Facilities team.

What you'll need

• 5+ years’ experience providing administrative support
• Meticulous attention to detail, efficiency, and accuracy
• Experience working in a highly collaborative environment
• Ability to learn and adapt quickly

What will help you on the job

• Advanced skills in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Advanced web-based tool skills (SharePoint, Concur, etc.)

EEO Statement

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic. If you would like to request an accommodation on the basis of disability for completing this on-line application, please click here.