Administrative Assistant

NHS Ayrshire & Arran; City of Edinburgh; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare organization in Scotland is seeking an enthusiastic Admin Assistant to support the delivery of education and training for Dental teams across NHS Scotland. The role prioritizes collaboration across multiple workstreams and requires a person who enjoys working in a dynamic environment. This position offers a flexible work pattern, generous NHS pension scheme, and opportunities for 27 days of annual leave, along with public holidays.

Benefits

Flexible working opportunities

Generous NHS pension scheme

Annual incremental salary progression

27 days annual leave plus public holidays

NHS discounts and more

Qualifications

• Customer-focused with a flexible, problem-solving attitude.
• High attention to detail in all aspects of your work.
• Experience of working collaboratively within a team.
• Demonstrate honesty, integrity, care and compassion when dealing with others.
• Ability to work on your initiative and prioritise workloads.

Responsibilities

• Support the delivery of education and training for Dental teams across NHS Scotland.
• Collaborate across multiple workstreams and organizations.
• Provide direct impact on the quality of training delivered.

Skills

Customer focused

Flexible problem-solving

High attention to detail

Team collaboration

Honesty and integrity

Ability to work independently

Job description

Location

Edinburgh Dental Education Centre – Lauriston Building

Work Pattern

Permanent, Full-Time, 37 hours per week

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.

Who We Are

NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.

The Dental Directorate is responsible for the delivery of high‑quality education and training across a diverse range of training programmes, including the management, funding and provision of postgraduate education for dentists and dental care professionals (DCPs).

Within the Dental Directorate there are a number of workstreams. This post will support the Dental Workforce Development workstream, whilst they deliver education and training to our Dental teams across Scotland. Working on site in EDEC will be required on regular occasions.

The Opportunity

We are looking for an enthusiastic and self‑motivated individual to be part of our talented and highly versatile team, based at our NES offices in Edinburgh Dental Education Centre.

As an Admin Assistant, you will support the delivery of education and training for the Dental teams across NHS Scotland, collaborating across multiple workstreams and organisations to have a direct impact on the Business Support team achieving and delivering their programme priorities.

Do you enjoy working at pace and being adaptive to an ever‑changing environment?

Do you enjoy making a difference, influencing improved ways of working, and sharing innovative ideas?

Do you want to play a key role in delivering high‑quality education & training opportunities to our Dental teams in Training?

Working within the Edinburgh Dental Education Centre, this role will involve collaborating across multiple workstreams and organisations, having a direct impact on the quality of the training delivered.

What We Love To See

• Customer focussed with a flexible, problem‑solving attitude
• High attention to detail in all aspects of your work
• Experience of working collaboratively and flexibly within a team
• Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
• Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines

Benefits Which Matter

• Life‑work balance – opportunities for flexible working and hybrid working
• Generous NHS pension scheme
• Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
• Annual Leave – 27 days increasing in line with service plus 8 days public holiday
• NHS discounts and more

Diversity and Inclusion

Developing a successful national service for Scotland is impossible without considering the diverse needs, perspectives and backgrounds of everyone in Scotland in our work. We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.

It’s not essential to be in Administrative Assistant role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.

For further information please refer to the Job Information Pack below.

Next Steps

• NHS candidates will be considered firstly on a secondment basis so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.
• Online interviews will take place on Friday 21st November 2025.
• All applicants who are shortlisted for interview will be contacted by e‑mail.
• Please note, CVs will not be accepted.

Should you be successful, you will be expected to attend the office prior to your start date to complete face‑to‑face pre‑employment checks. If you require any adjustments to support this, please let us know.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigration Service. If you do not have the necessary eligibility to work in the UK, it might be possible to secure sponsorship via a UK Skilled Worker / Health & Care Worker Visa. Further information can be found on the GOV.UK website.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

For any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please contact our recruitment partners, the East Region Recruitment Service, at: [e-mail]