Administrative Assistant

NHS Scotland; City of Edinburgh; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A prominent healthcare organization in Edinburgh is seeking a Full-Time Admin Assistant to contribute to the delivery of education and training for dental teams. In this role, you will collaborate with various stakeholders, ensuring high-quality support services are provided. Ideal candidates are customer-focused, detail-oriented, and able to work independently. Opportunities for flexible and hybrid working are also available, along with a generous benefits package.

Benefits

Generous NHS pension scheme

Annual incremental salary progression

Annual Leave

NHS discounts

Life-work balance opportunities

Qualifications

• Ability to work on own initiative and prioritize workloads.
• Experience working collaboratively in a team environment.
• High attention to detail in all aspects of work.

Responsibilities

• Collaborate across multiple workstreams and organizations.
• Support the delivery of education and training for dental teams.
• Play a key role in high-quality education and training delivery.

Skills

Customer focus

Attention to detail

Team collaboration

Tact and persuasion

Initiative and organization

Job description

Location

Edinburgh Dental Education Centre Lauriston Building

Work Pattern

Permanent, Full‑time, 37 hours per week

Eligibility

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.

About NES

NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.

Dental Directorate

The Dental Directorate is responsible for the delivery of high‑quality education and training across a diverse range of training programmes, including the management, funding and provision of postgraduate education for dentists and dental care professionals (DCPs).

Within the Dental Directorate there are a number of workstreams. This post will support the Dental Workforce Development workstream, whilst they deliver education and training to our Dental teams across Scotland. Working on site in EDEC, will be required on regular occasions.

Opportunity

We are looking for an enthusiastic and self‑motivated individual to be part of our talented and highly versatile team, based at our NES offices in Edinburgh Dental Education Centre.

We are looking for one Admin Assistant (Full Time and permanent) to join our Business Support team to support the delivery of education and training for the Dental teams across NHS Scotland.

In this exciting and varied role as an Admin Assistant, you will collaborate across multiple workstreams and organisations, having a direct impact on the Business support team achieving and delivering their programme priorities.

Key responsibilities include:
• Collaborate across multiple workstreams and organisations, having a direct impact on the Business support team achieving and delivering their programme priorities.
• Support the delivery of education and training for the Dental teams across NHS Scotland.
• Play a key role in delivering a high‑quality education & training to the dental team.

What We Love To See

• Customer focussed with a flexible, problem‑solving attitude
• High attention to detail in all aspects of your work
• Experience of working collaboratively and flexibly within a team
• Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
• Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines

Benefits Which Matter

• Life‑work balance – with opportunities for flexible working and hybrid working
• Generous NHS pension scheme
• Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
• Annual Leave – 27 days increasing in line with service plus 8 days public holiday
• NHS discounts and more

Diversity and Inclusion

Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.

We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience regardless of the outcome.

It’s not essential to be in Administrative Assistant role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.

If you are considering applying and feel it would be helpful to discuss this initially, please contact [e-mail]

Next Steps

• NHS candidates will be considered firstly on a secondment basis so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.
• Our recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required.
• All applicants who are shortlisted for interview will be contacted by e‑mail.
• Online interviews will take place on Friday 21st November 2025.
• Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.

We will advise you if you are successful in being offered the role that you will be expected to attend the office prior to your start date to complete face‑to‑face pre‑employment checks. If you require any adjustments to support this, please let us know.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigration Service. It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: [e-mail]