Administrative Assistant

St Davids DCSR; Carmarthen; On-site; GBP 11,000; Part time

Job summary

A community support organization in Carmarthen is seeking an Administrative Assistant to provide administrative support to the management team. The role involves handling phone calls, emails, recruitment documentation, and maintaining office supplies. The ideal candidate will have experience with Microsoft Office and strong organizational skills. The position offers 16 hours per week with a salary of £10,475 per annum. Benefits include paid annual leave and a workplace pension.

Benefits

28 days paid annual leave + 8 statutory days

Workplace pension with the NEST Pension Scheme

Qualifications

• Experience in providing administrative support in a busy office environment.
• Ability to maintain confidentiality in handling sensitive information.
• Strong organizational and multitasking skills.

Responsibilities

• Answering and directing phone calls and emails.
• Assisting with recruitment procedures and HR administration.
• Maintaining the office calendar and supplies.

Skills

Knowledge of Microsoft Office

Organizational skills

Communication skills

Job description

Job Title: Administrative Assistant

16 hours per week

Location: Carmarthen

£10475 per annum (actual salary)

Closing Date: 5.12.25

Interviews: 16.12.25

Overview

Plant Dewi is a family support project. It has a remit to nurture families and strengthen communities in the Diocese of St Davids through its five areas of work; family centres, families together groups, work with young parents, work with dads and Baby Bundle.

The post holder will have a remit to provide assistance to the Plant Dewi management team through completing day to day administrative tasks. The post holder must have knowledge and experience of Microsoft Office and other IT programmes. The post holder will at all times respect the confidential nature of the post.

The post holder will be a champion for the compassionate ethos of Plant Dewi, which is rooted in its Christian values of showing love, kindness and hospitality to those in need, ensuring services are delivered in accordance with principles of equality of opportunity.

Responsibilities

General

• Answering and directing phone calls
• Writing and distributing emails, correspondence memos, letters, etc.
• Maintaining contact lists
• Assisting with arranging meetings, training and events
• Creating and maintaining forms and spreadsheets as required
• Assisting with the project-based database

HR

• Assisting in the recruitment procedure by preparing and distributing documents including job adverts, application packs, letters, etc.
• Carrying out pre-employment checks including DBS checks
• Creating and maintaining electronic personnel files
• Assisting with the administration of other HR-related forms

Office

• Maintaining and ordering stationery and office supplies
• Providing suppliers with timely information e.g. meter readings
• Photocopying as and when necessary
• Assisting with physical and cloud-based filing
• Maintaining the office calendar
• Assisting with ensuring the office environment is suitable for use by staff for meetings, groups, events, etc.

Fundraising

• Maintaining a stock of fundraising supplies
• Monitoring and distributing fundraising supplies
• Recording fundraising income
• Ensuring that all fundraising donations are acknowledged in the appropriate manner
• Liaising with the fundraising support groups and other supporters

Carrying out all other tasks as are commensurate with this post.

Benefits

What Plant Dewi can offer you

Plant Dewi strives to provide a rewarding work environment. We want to attract committed and experienced staff who will use their skills and experience to enable us to build on outstanding work with families. This is an opportunity for creative practice development in a responsive and established charity utilizing the skills and experience of our staff.

Plant Dewi provides a supportive workplace and the opportunity for the right person to make a difference.

Benefits include 28 days paid annual leave + 8 statutory days. Plant Dewi operates a workplace pension with the NEST Pension Scheme.

Plant Dewi is committed to equality and diversity and welcomes applications from all sections of the community. We expect all staff to have empathy with Plant Dewi’s Christian value base. Plant Dewi works with children and families of all faiths and none.

A DBS (Disclosure Barring Service) disclosure will be required for the post.