Administrative Assistant

Opus People Solutions; Bromsgrove; Hybrid; GBP 40,000 - 60,000; Part time

Job summary

A regional council is seeking an experienced Administrative Assistant in Bromsgrove for a 3-month temporary contract. The role involves processing bookings for committee rooms, managing goods receipts, supporting marketing efforts, and assisting with community events. Proficiency in Microsoft Office and previous financial administration experience are required. This position offers a hybrid work model after training.

Qualifications

• Proficient in Microsoft Office, especially Excel.
• Previous experience in financial administration is preferred.

Responsibilities

• Process booking of committee rooms and conference spaces.
• Coordinate marketing and promotion for committee rooms.
• Handle goods receipting, invoicing, and purchase orders.
• Assist with internal and external processing of mail.
• Manage resident and staff inquiries.
• Coordinate mileage claims and mobile payments.
• Support processing of leave and TOIL for managers.
• Order supplies and manage requisitions.
• Assist marketing with promotional campaigns.
• Support community events programming.
• Take minutes for meetings and planning functions.
• Manage diaries.

Skills

Proficient in Microsoft packages

Financial administration experience

Job description

Administrative Assistant

Hourly rate : £13.69

Location : Town Hall Bromsgrove B61 8DA

Hours : 37 Monday-Friday

Opus People Solutions on behalf of Redditch & Bromsgrove Council are seeking an experienced Administrator for a 3-month temporary contract.

Occasional travel to Redditch Town Hall will be required, this role offers hybrid opportunities after training.

Role Responsibilities

• Processing and operational delivery of the booking of committee rooms and conference spaces with both Councils
• Co-ordination of the marketing, promotion, consultation of the Committee Rooms and Conference Spaces for both Councils including the booking systems.
• Responsible for goods receipting, invoicing and purchase orders
• Support Internal and external processing / coordination of post including mail shots and surveys
• Assisting answering residents & staff enquires
• Co-ordination of mileage claims and mobile phone payments
• Annual leave, TOIL & LEIU processing for service managers.
• Ordering and requisitions of good / supplies
• Assisting Marketing team with promotional campaigns as required.
• Support Community events programme
• Minute taking as required for service meeting, away days and planning / development functions
• Diary management

If you are proficient in Microsoft packages including excel and have previous experience with processing financial administration, please apply now!