administrative apprentice

Bishop Wilkinson Catholic Education Trust; Gateshead; On-site; GBP 15,000 - 20,000; Full time

Job summary

A vibrant educational trust in Gateshead seeks an Apprentice Administration Assistant to support daily tasks and operations at Corpus Christi Catholic School. Ideal candidates are enthusiastic, reliable, and possess strong communication and organization skills. Responsibilities include managing records, assisting in marketing, and providing excellent support to staff and visitors. The position offers growth opportunities in a multicultural environment committed to high-quality education.

Benefits

Holidays increase with service level

Cycle Scheme

Wellbeing programme

Paid sick leave

Pension scheme after qualifying period

Responsibilities

• Ensure all visitors follow safeguarding procedures.
• Assist with marketing and promotion of the school.
• Manage manual and computerised record systems.
• Respond to all telephone calls & enquiries politely.
• Word processing, photocopying and routine administration tasks.
• Organise meetings and events with logistics management.

Skills

Communication skills

Attention to detail

Organisation skills

Enthusiastic

Reliable

Confidentiality / Discretion

Education

GCSE in English (grade 4/C or above)

GCSE in Maths (grade 4/C or above)

Job description

An exciting opportunity has arisen for an Apprentice Administration assistant at Corpus Christi Catholic School - part of Bishop Wilkinson Catholic Education Trust. This is a fantastic employer with a strong record of recruiting and developing apprentices where you'll be performing a variety of tasks on a daily basis.

Responsibilities

• Ensure all visitors entering the school follow safeguarding procedures & policy
• Establish constructive relationships and communicate with other agencies/professionals
• Assist with marketing and promotion of the school
• Contribute to the planning, development and organisation of support service systems, procedures and policies
• Manage manual and computerised record / information systems
• Respond to all telephone calls & enquiries in a polite, professional manner and relay information to appropriate staff and students when expected to do so
• Record & sign on receipt for deliveries to the school and arrange for distribution
• Maintain & update school staff & student data as required
• Word processing, photocopying, routine administration tasks, and finance tasks where directed by line manager
• Reception duties
• Filing, photocopying, collation of information and general clerical work on behalf of the admin department
• Standard word‑processing, presentation work, spreadsheet work and database input as required
• Keep up to date with the school's requirements (policies and procedures)
• Undertake training and CPD as required
• Appreciate and support the role of other professionals
• Attend and participate in relevant meetings as required
• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages.
• Produce accurate records and documents including emails, letters, files, payments, reports and proposals, and make recommendations for improvements and present solutions to management
• Coaches others in the processes required to complete these tasks
• Exercise proactivity and good judgement, make effective decisions based on sound reasoning and deal with challenges in a mature way
• Build and maintain positive relationships within the team and across the organisation, demonstrate the ability to influence and challenge appropriately, and become a role model to peers and team members
• Demonstrate good communication skills in all formats, using the most appropriate channels and social media solutions appropriately
• Complete tasks to a high standard, review processes autonomously and make suggestions for improvement, share best practice across the organisation, and apply problem‑solving skills to resolve challenging or complex complaints and act as a key point of contact for addressing issues
• Takes responsibility for initiating and completing tasks, manages priorities and time to successfully meet deadlines, positively manages the expectations of colleagues at all levels, and sets a positive example for others in the workplace
• Organise meetings and events, take minutes during meetings and create action logs, and manage logistics such as travel and accommodation
• Use relevant project management principles and tools to scope, plan, monitor and report; plan required resources to deliver projects and undertake and lead projects as required

Qualifications

• GCSE in English (grade 4/C or above) and Maths (grade 4/C or above)
• Communication skills
• Attention to detail
• Organisation skills
• Enthusiastic
• Reliable
• Confidentiality / Discretion

About the School

Corpus Christi Catholic Primary is a vibrant, welcoming and multicultural school in the heart of Bensham, Gateshead. We are a diverse community where we appreciate and celebrate each other's differences. We encourage everyone to be the best they can be by ‘letting their lights shine’ and, in response, children grow, achieve and thrive. We offer a highly ambitious curriculum from Nursery to Year 6. At our recent Ofsted inspection in November 2023, we were graded "Outstanding" in every single area as well as for overall effectiveness, meaning that our school provides the highest quality education and care for all children.

Benefits

• Holidays increase with service level
• Cycle Scheme
• Wellbeing programme
• Paid sick leave
• Pension scheme after qualifying period