Administrative & Accounts Executive

Factory Outlet Ltd; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A UK-based company is seeking a proactive and reliable Administrative & Accounts Executive to effectively manage day-to-day office operations, accounting tasks, and vendor coordination. The ideal candidate will have strong communication skills, the ability to multitask across departments, and experience in client coordination. Responsibilities include maintaining financial records, preparing monthly expense reports, and ensuring compliance with government procedures. This role requires attention to detail and the ability to manage multiple tasks efficiently.

Qualifications

• Experience in managing office operations and accounting tasks.
• Ability to handle multiple responsibilities effectively.
• Strong communication skills for client coordination.

Responsibilities

• Maintain ledger books and all financial records.
• Prepare monthly expense reports and support audits.
• Oversee daily office operations and staff coordination.
• Source and evaluate quotations for office supplies.
• Visit government offices for document submissions.

Skills

Proactive

Detail-oriented

Multitasking

Communication

Job description

We are looking for a proactive and reliable Administrative & Accounts Executive to manage day-to-day office operations, accounting tasks, procurement, and client coordination. The ideal candidate will be energetic, detail-oriented, and capable of multitasking across departments - including communication with suppliers, clients, and government offices.

Key Responsibilities:

• Maintain ledger books, petty cash, and all financial records.
• Handle banking tasks: cheque deposits, withdrawals, and online transfers.
• Prepare monthly expense reports and support audit activities.
• Ensure timely bill payments and vendor settlements.
• Oversee daily office operations, staff coordination, and scheduling.
• Monitor inventory of office supplies, and coordinate necessary purchases.
• Maintain cleanliness, security, and functional efficiency in the workplace.

Procurement & Vendor Management:

• Source office supplies, utilities, and service vendors as needed.
• Evaluate quotations and ensure cost-effective procurement.
• Track purchase orders, invoices, and delivery follow-ups.
• Handle phone calls, emails, and customer inquiries politely and professionally.
• Coordinate with clients and internal departments to ensure smooth service delivery.

Government Liaison:

• Visit banks, city corporations, utility offices, and other relevant government agencies for official tasks.
• Handle document submissions, follow-ups, and compliance matters.