Administration Manager [Maternity Cover]

Toshiba EMEA; Milton; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading technology firm in the UK is seeking an experienced Administration Manager for maternity cover in their Quantum Technology Division. This office-based role entails managing workflows and supporting business operations while working with cutting-edge quantum technology. Candidates should have exceptional communication skills and experience in office administration. The contract lasts approximately six months, starting Feb/March 2026, with possible extension and handover periods for smooth transitions.

Qualifications

• Experience managing permanent and temporary shipments and creating relevant paperwork.
• Strong organisational skills with excellent attention to detail.
• High competency with MS Office applications, such as Excel and PowerPoint.

Responsibilities

• Managing processes and documents related to business operations.
• Administration of product delivery logistics and export control.
• Assisting ISO9001 compliance through process improvement.
• Managing Purchase Orders with the finance team.
• Support the Health and Safety Coordinator’s work.
• General office administration.
• Management of the admin team.

Skills

Exceptional communication skills

Strong organisational skills

High competency with MS Office applications

Tools

Sage 200

MS Office

Job description

Toshiba Europe Limited has pioneered the development of quantum communication systems over the past decade, setting new standards for cryptography and data security.

We are looking for an experienced Administration Manager within the Quantum Technology Division to provide maternity cover for approximately 6 months. In this role you will be managing essential workflows within the business, as well as developing and improving processes. The role is office based at the Toshiba Quantum Technology Centre on the Cambridge Science Park.

This is a 6-month fixed term contract from Feb/March 2026 to cover an employee on maternity leave, with the possibility that the end date may be extended. There will be a handover period at the beginning and end to ensure a smooth transition.

This is a unique opportunity to work with cutting-edge quantum cryptography technology with a diverse range of commercial clients. You will be joining a dynamic organisation, working within a team of engineers and researchers, with the ability to make a significant impact and playing a major role in the success of next‑generation secure communication products. Appropriate training will be given.

Responsibilities:

• Managing processes and documents related to business operations.
• Administration of product delivery logistics and export control.
• Assisting ISO9001 compliance through process improvement and establishing new procedures.
• Managing Purchase Orders with the finance team.
• Support the Health and Safety Coordinator’s work and administer the chemical safety records.
• General office administration.
• Management of the admin team.
• General support to the VP and other members of the senior management team.

Essential Requirements:

• Experience managing permanent and temporary shipments and creating relevant paperwork.
• Exceptional communication skills, both written and verbal
• Strong organisational skills with excellent attention to detail.
• High competency with MS Office applications, such as Excel and PowerPoint.

Desirable Requirements:

• Experience of electronic filing systems.
• Experience with Sage 200
• Familiarity with Health and Safety regulations