Administration Manager

Marine Resources Recruitment Ltd; Poole; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading international marine brand in Poole is seeking an experienced Administration Manager. The role involves managing sales, logistics, and supplier communications while ensuring day-to-day operations run smoothly. The ideal candidate is highly organised and detail-oriented, with proficiency in Microsoft Office and experience in administration. Strong communication skills are essential. This position provides a dynamic work environment with varied responsibilities.

Qualifications

• Highly organised with excellent attention to detail.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experienced in administration, ideally with some exposure to accounts or finance.
• Confident communicating with customers both over the phone and in person.
• Calm, articulate, and able to prioritise effectively in a fast-paced environment.

Responsibilities

• Prepare sales literature, quotations, and proformas.
• Manage and update CRM systems, ensuring data accuracy.
• Draft and review sales contracts.
• Coordinate logistics and liaise with suppliers.
• Coordinate events such as boat shows and client experiences.

Skills

Organised

Attention to detail

Microsoft Office (Excel, Word, Outlook)

Client communication

Job description

Administration Manager – Marine Sector Location: Poole, Dorset

Are you a highly organised, detail-driven individual with a flair for coordination and client service? Do you thrive in a busy, varied role where no two days are the same?

We’re seeking an Administration Manager to join a leading international marine brand based in Poole. This is a hands‑on position supporting the day‑to‑day running of the business — ensuring that sales, logistics, and operations flow seamlessly across multiple departments.

About the Role

You’ll be the central link between sales, operations, and suppliers — overseeing everything from contract administration and quotations to logistics and event coordination. This role requires a proactive problem‑solver who’s comfortable managing multiple priorities, communicating with clients, and ensuring that every process is completed to the highest standard.

Key Responsibilities Sales & Operations Administration

• Prepare sales literature, quotations, and proformas (including foreign currency conversions).
• Manage and update CRM systems, ensuring data accuracy.
• Draft and review sales contracts with a clear understanding of financial and VAT implications.
• Handle inbound sales enquiries and maintain stock lists.
• Manage KYC documentation and ensure compliance procedures are up to date.
• Maintain strong product knowledge and distribute key updates to internal teams.

Supplier & Manufacturer Liaison

• Prepare and submit boat specifications and order confirmations.
• Coordinate logistics, including transport documentation and purchase invoice approvals.
• Liaise with suppliers and partners to ensure smooth communication and delivery of goods.

General Administration

• Coordinate events such as boat shows, photoshoots, and client experiences.
• Manage office supplies, uniforms, and administrative records.
• Support financial processes, including invoicing and account communications.
• Maintain accurate digital filing systems and internal records.

About You

• Highly organised with excellent attention to detail.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experienced in administration, ideally with some exposure to accounts or finance.
• Previous experience in the marine, luxury, or automotive industry is advantageous.
• Confident communicating with customers both over the phone and in person.
• Calm, articulate, and able to prioritise effectively in a fast‑paced environment.

For more information contact Suzie - [e-mail] or Jo - [e-mail]

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