Administration Manager

Advanced Resource Managers Ltd; Newcastle upon Tyne; On-site; GBP 32,000 - 35,000; Full time

Job summary

A leading recruitment agency is looking for an Administration Manager to manage administrative activities across departments and oversee a team. The role involves creating orders and invoices, ensuring timely report submissions, and maintaining customer records. Candidates should have prior experience as an administrator and strong communication and organizational skills. The position is permanent with a salary range of £32,000 - £35,000.

Qualifications

• Previous experience as an Administrator is essential.
• Key customer account experience.
• Confident in dealing with Engineers and stakeholders at all levels.

Responsibilities

• Organise all administrative activities across all departments.
• Oversee a team of administrators and carry out key account administration.
• Ensure service reports, quotations and invoices are issued within key timescales.

Skills

Excellent communication skills

Excellent organisational skills

Computer skills (Microsoft package)

Job description

Administration Manager

Newcastle Upon Tyne

Permanent

£32,000 - £35,000

ARM are delighted to be supporting one of our clients with the recruitment of an Administration Manager on a permanent basis.

The Admin Manager will organise all administrative activities across all departments, oversee a team of administrators, and carry out key account administration for the business.

Responsibilities:

• Schedule routine maintenance and emergency breakdown/remedial visits.
• Update engineers' movement sheet as applicable.
• Ensure service reports, quotations and invoices for all departments are issued within key timescales.
• Create sales orders, purchase orders and invoices in ERP system.
• Manage customs clearance and Argos cases, maintaining required records and communications.
• Review tender opportunities daily.
• Produce and submit tender responses.
• Ensure engineers have required certification to access customer site, regularly reviewing and updating training matrix as required.
• Produce service reports and send to customers with sales invoice
• Prepare and produce invoices ensuring all costs are allocated and charged correctly to the job
• Check engineer timesheets are entered correctly, and allowances and holidays reconcile.

About You:

• Previous experience as an Administrator is essential.
• Computer skills (Microsoft package as a minimum)
• Excellent communication skills.
• Excellent organisational skills.
• Key customer account experience.
• Confident in dealing with Engineers and stakeholders at all levels.

We are an Equal Opportunities Employer.