Administration Manager

Euro-projects Recruitment Ltd; Leicester; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in Leicester is seeking an Administration Manager to oversee office operations, financial administration, and HR support. The ideal candidate will be proactive, organized, and possess excellent communication skills, ensuring efficient office management and team collaboration. This role offers a competitive salary and benefits including healthcare and pension contributions.

Benefits

Bupa healthcare

Employer pension contribution

Bonus potential up to 2 months salary

Qualifications

• Proactive and solution-oriented with a professional attitude.
• Highly organized with strong attention to detail.
• Excellent interpersonal and communication skills.

Responsibilities

• Oversee office operations and manage office supplies.
• Process invoices and manage office budgets.
• Support HR tasks including onboarding and interviews.

Skills

Proactivity

Organizational Skills

Problem-Solving

Interpersonal Skills

Communication Skills

Job description

Administration Manager

Salary negotiable according to experience

Benefits include: Bupa healthcare, employer pension contribution, and bonus potential upto 2 months salary.

Mon-Fri. Office based. Parking on site.

About the Administration Manager

The Administration Manager will work closely with all members of the team to achieve personal and team goals to cover several internal and external functions. The role sits within the sales team (not the engineering team).

Key Responsibilities:

Office & Administrative Management:

• Oversee office operations, ensuring a smooth and efficient working environment.

• Manage and order office supplies while keeping track of inventory.

• Implement and maintain office procedures, administrative systems, and process improvements.

• Support office maintenance, contracts, and vendor management.

Financial Administration & Budget Management:

• Process invoices, track office budgets, and ensure cost efficiency.

• Take ownership of local finance requirements, providing guidance to senior management.

• Oversee financial tasks such as:

· Bank Reconciliation

· Bank Payments & Receipt Postings

· Direct Debit & Standing Order Management

· Cash Flow Management Support

· Supplier Payments & Expense Tracking

HR & Employee Support:

• Maintain personnel records, assist with onboarding, and coordinate interviews.

• Act as a point of contact for HR-related administrative tasks.

Sales & Customer Support:

• Handle and respond to sales-related inquiries from customers and internal teams.

• Assist in preparing and processing quotations and customer documentation.

• Ensure accurate order entry and liaise with HQ to support order fulfilment.

• Provide administrative support to the sales team, ensuring smooth communication with customers.

CRM & Process Oversight:

• Maintain and update the company’s CRM system.

• Ensure accuracy in invoicing, payment collection, and financial documentation.

Fleet & Asset Management:

• Oversee vehicle fleet management, including insurance, servicing, and compliance.

Personality Profile:

• Proactive and solution-oriented, with a professional attitude and the ability to take initiative in managing office operations.

• Highly organised, with strong attention to detail and the ability to prioritise multiple tasks in a fast paced environment.

• Strong problem-solving skills, with the ability to streamline processes and improve administrative efficiency.

• Excellent interpersonal skills, with the ability to collaborate effectively across teams and liaise with internal and external stakeholders.

• Strong written and verbal communication skills, ensuring clear and professional correspondence.

• Ability to work independently while also supporting and guiding team members as needed.

Reporting structure:

• Will report to the Director of Business Operations

Salary and Compensation:

• Competitive annual salary

• Bonus as per policy, which over recent years has been close to the equivalent of 2 months’ salary

• Bupa healthcare policy

• Long term sickness insurance

• Company pension