Administration Manager

University Hospitals Coventry and Warwickshire; Coventry; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prominent NHS Trust in the UK is seeking an experienced Band 5 Administration Manager to provide essential administrative support for the Gynaecology Oncology service. The role involves managing clinic scheduling, optimizing patient flow, and ensuring compliance with healthcare policies. Ideal candidates should have strong organizational skills and experience in healthcare settings. Join a dedicated team committed to delivering high-quality patient care in a supportive environment.

Benefits

Access to learning and development opportunities

Supportive team environment

Qualifications

• Experience in administrative roles within healthcare settings.
• Strong organisational and communication skills.
• Ability to manage multiple tasks effectively.

Responsibilities

• Manage day-to-day administrative functions within the Gynaecology Oncology department.
• Review and optimise theatre and clinic utilisation.
• Ensure efficient scheduling to reduce waiting times.

Job description

The Band 5 Administration Manager will provide dedicated administrative and operational support for the Gynaecology Oncology service and assist in managing the Obstetric Administration team and its Team Leader. This role ensures efficient coordination of clinics, theatre sessions, and patient pathways across both specialties. It is critical for maintaining service performance, meeting cancer and maternity targets, and supporting clinical teams in delivering high-quality patient care. Secondment will be considered for internal candidates - If you are successful after interview, you must obtain approval from your current line manager to accept the offer.

Key Responsibilities

• Operational Oversight: Manage day-to-day administrative functions within the Gynaecology Oncology department.
• Capacity Planning: Review and optimise theatre and clinic utilisation to prevent delays and improve patient flow.
• Appointment Management: Ensure efficient scheduling to reduce waiting times and meet cancer pathway targets.
• Performance Monitoring: Support delivery of 31/62-day and Faster Diagnosis Standard (FDS) targets.
• Staff Coordination: Act as a point of contact for administrative staff, ensuring workload balance and reducing risk of burnout.
• Compliance: Maintain accurate records and ensure adherence to Trust policies and procedures.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.