Administration Coordinator

Office Angels; Chelmsford; On-site; GBP 30,000; Full time

Job summary

A staffing agency in Chelmsford seeks an Administration Coordinator to support HR, compliance, health & safety, and office coordination. The successful candidate will manage leave bookings, assist in onboarding, and handle health surveillance. This dynamic role requires strong Microsoft Office skills and previous administration experience. Join a friendly team where your contributions truly matter in a varied and stable, full-time position.

Benefits

Stable, full-time position

Friendly team

Varied business areas

Qualifications

• Previous experience within administration required.
• Strong Microsoft Office knowledge, excellent communication, and organisational skills.
• Professional, proactive, and eager to learn.

Responsibilities

• Support HR, compliance, health & safety, and office coordination.
• Manage annual leave bookings and assist with onboarding new starters.
• Handle health surveillance questionnaires and maintain online profiles.

Skills

Microsoft Office knowledge

Communication skills

Organizational skills

Education

GCSEs in Maths & English or equivalent

Job description

Administration Coordinator
£30,000 per annum
Chelmsford, Essex
Monday-Friday, 8:30am-5:00pm

You must drive and have access to a vehicle due to the location of the business.

Are you an experienced Administrator looking for a varied and rewarding role? This is a fantastic opportunity to join a dynamic team where no two days are the same. You'll play a key part in supporting HR, compliance, health & safety, and office coordination, making a real impact across the business.

You'll be the go-to person for administration across multiple areas, including:

HR Support

• Manage annual leave bookings
• Assist with onboarding new starters
• Process leavers and update systems
• Coordinate IT setups including laptops and phones
• Support wellbeing initiatives and events

Health & Safety

• Handle health surveillance questionnaires
• Update risk assessments
• Issue general H&S communications
• Complete fire safety checks
• Log PPE distribution

Compliance

• Maintain online profiles
• Book CSCS training and process CITB claims
• Keep supplier lists up to date in line with ISO standards
• Track carbon reduction statistics
• File monthly paperwork electronically

Facilities & Office Coordination

• Assist with meter readings and facilities servicing
• Book meeting rooms and maintain housekeeping standards
• Welcome visitors and manage refreshments for leadership meetings
• Handle deliveries and stock management
• Operate the switchboard and direct calls professionally

Plus, you'll take on general ad‑hoc duties and support wherever needed—perfect for someone who loves variety and thrives in a busy environment.

Why you'll love this role

• A stable, full‑time position with a friendly team
• Opportunity to work across multiple business areas
• A role where your input really matters

What we're looking for

• Previous experience within administration required
• Strong Microsoft Office knowledge, excellent communication, and organisational skills
• GCSEs in Maths & English or equivalent
• Professional, proactive, and eager to learn
• HR or compliance experience ideal, not essential

Office Angels is an employment agency and business. We are an equal‑opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.