Administration Assistant/ Health and Safety Lead

Transformation Unit; Preston; Hybrid; GBP 26,000 - 27,000; Full time

Job summary

Lancashire Teaching Hospitals NHS Foundation Trust is offering an Administration Assistant / Health and Safety Lead role in the Maxillofacial Laboratory in Fulwood, Preston. Band 3, with a salary around £25,760 to £27,476 per year, pro rata, and a commitment to high standards of patient care.

You will handle administrative tasks, health and safety guidance, and laboratory support, working closely with the Maxillofacial Prosthetists and staff to ensure efficient service delivery and safety

Qualifications

• Experience of working with the public is preferred.
• Accurate numeracy and literacy skills required.
• Knowledge of health and safety and quality management systems.
• Experience in health care or dental settings is advantageous.

Responsibilities

• Provide advice on health and safety matters and support to laboratory staff via QMS.
• Provide administrative and laboratory support to the Maxillofacial Laboratory team.
• Answer calls, book appointments, process post and deliveries, procure materials.
• Process referrals and input data into IT systems.
• Ensure safe disposal of chemical waste in line with Trust policies.
• Cast plaster models and manufacture basic splints under supervision.

Skills

Public interaction

Numeracy & literacy

Confidentiality awareness

Health & safety knowledge

Healthcare setting experience

Education

GCSE Maths, English & Science

NEBOSH General Certificate

Willingness to undertake training

Job description

Employer Lancashire Teaching Hospitals NHS Foundation Trust Employer type NHS Site Lancashire Teaching Hospitals NHS foundation Trust Town Fulwood Preston Salary £25,760 - £27,476 per annum, pro rata Salary period Yearly Closing 27/10/2026 23:59

Administration Assistant/ Health and Safety Lead

Band 3

Job overview

We are delighted to announce an exciting opportunity within the Maxillofacial Laboratory. We are seeking a passionate and motivated Administration Assistant / Health and Safety Lead to join Lancashire Teaching Hospitals NHS Foundation Trust.

Join our dedicated team of professionals at the heart of delivering high-quality medical devices and patient care. You will support our skilled team of three Maxillofacial Prosthetists, two Specialist Dental Technologists, and one Dental Technologist. With years of experience and a wide range of expertise, we form an exceptional team.

We are looking for someone who is organised, hardworking, efficient, and an effective team player, while also being able to work independently. If you are looking for a rewarding role where your skills can make a real impact on service delivery and patient care, we would love to hear from you.

Main duties of the job

Our workspace provides an enhanced environment that supports productivity while ensuring compliance with health and safety regulations. Following appropriate training, you will provide advice on health and safety matters, offering guidance and support to laboratory staff through our Quality Management System (QMS), helping to create a safer environment for patients, staff, visitors, and volunteers.

You will provide comprehensive administrative and laboratory support to the Maxillofacial Laboratory team. Duties will include:

• Answering and directing telephone calls.
• Booking appointments for Maxillofacial Prosthetic Clinics.
• Typing confidential clinic letters.
• Receiving and processing post and deliveries.
• Procuring materials and equipment.
• Processing referrals.
• Safely disposing of chemical waste in accordance with Trust policies.
• Using IT systems to input and maintain data relating to patient medical devices and materials.
• Dealing with general enquiries.
• Casting plaster models from dental impressions under the supervision of trained staff.
• Manufacturing basic splints under supervision.

Working for our organisation

We have 10,000 dedicated colleagues working hard to deliver high-quality services to our patients. Whatever your role, you help support 370,000 people across our local communities and contribute to specialist care for 1.5 million people throughout Lancashire and Cumbria.

Working with us provides the knowledge and satisfaction that every task you undertake makes a genuine difference to our patients and staff, helping us continue to thrive and deliver outstanding healthcare across our region.

You will have access to a variety of development opportunities, enabling you to learn new skills, meet great people, and gain experiences you may never have encountered elsewhere. You will learn about working in a hospital environment and collaborate with colleagues from a wide range of professional backgrounds, helping to develop your skills and enhance your career pathway.

You will make a meaningful impact, be challenged to think differently, and be encouraged to innovate as we continue to improve our services. Everything we do centres on patient care and enhancing the patient experience, making your role both pivotal and rewarding.

We have a strong work ethic and excellent team spirit, which underpin everything we do. These values help us remain focused on continuous improvement and delivering the best possible outcomes for our patients.

Detailed job description and main responsibilities

For further information regarding this vacancy, please refer to the attached Job Description and Person Specification.

Person specification

Knowledge & Experience

• Previous experience of working with the public
• Accurate numeracy and literacy skills
• Aware of the concept and application of confidentiality
• Knowledge of health and safety and quality management systems.
• Previous experience of working in a health care or dental setting

Qualifications & Education

• GCSE Maths, English and Science C or above
• A willingness to undertake training
• NEBOSH General Certificate in Occupational Health and Safety or equivalent

We are committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership, neurodiversity or veteran status are encouraged to apply for this post. Our Statement on the Recruitment of Ex-Offenders is available Here

We have added a disclaimer to our application process advising that the use of AI is monitored and if applicants have used it then they are required to declare this.

Use of Artificial Intelligence (AI) when writing job applications

If you choose to use AI or other tools to assist in writing your application, it's essential to personalise this information, particularly your supporting information section. While AI can help streamline the writing process, these tools cannot fully grasp the context or requirements of the job you’re applying for. There is also a risk that it can generate false or misleading information.

AI-generated job applications can often be generic, impersonal and may not accurately reflect your qualifications, knowledge, skills, and experiences. It is crucial that you personalise your supporting statement by articulating these in your unique voice. Relying solely on AI to write your application or supporting information section is not advocated by Lancashire Teaching Hospitals and could negatively impact your chances of success in the application process.

Working Smarter pledge

We are reminded everyday of how important life is, so as part of our Working Smarter pledge we offer a variety of flexible working options and wellbeing support to enable our people to find and maintain the right work-life balance.

Secondments

If you are applying for a secondment role please ensure you have agreement from your current line manager prior to attending an interview. Also please ensure you have read the LTHTR Secondment Policy. A copy of this can be found on the intranet or by contacting [emailprotected]

Please note a young person must be in part-time education or training until they’re 18. therefore if you are under 18 we are unable to employ you on a full time basis, unless it is in an apprenticeship role.

Disclosure and Barring Service checks

If the role you’ve applied for requires a Disclosure and Barring Services (DBS) check we will administer this on your behalf and the cost will be recovered from your salary, either as a one-off payment, or over 3 months. The level of check required depends on the role that you have been offered. Currently the charges are - Basic DBS check £26.40 Standard DBS check £26.40 and Enhanced DBS check £54.40. You should be aware that if you are successful in obtaining a position that requires a DBS check but later withdraw your application, you may be required to reimburse the cost of the DBS check. DBS checks remain free of charge for volunteer positions. The DBS Code of Practice can be accessed here .

In line with guidance from United Kingdom Health Security Agency, all staff and volunteers are required to comply with Trust Infection Prevention and Control processes in relation to safe working. This includes mask wearing and adherence to social distancing at all Trust sites.

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The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.