Administration Assistant for the Bishop of Willesden

Church of England; Camden Town; On-site; GBP 13,000 - 28,000; Part time

Job summary

An organization in the religious sector is seeking a proactive Administration Assistant to support the Bishop of Willesden on a part-time basis, 17.5 hours per week. Key responsibilities include managing the Bishop's diary, coordinating travel, and maintaining records. Candidates should have previous administrative experience, strong communication skills, and be sympathetic to the organization's values.

Benefits

25 days annual leave plus bank holidays

Flexible working arrangements

Enhanced Maternity and Paternity Leave

Access to Occupational Health

Medicash reimbursements

Qualifications

• Emotionally intelligent, discreet, confident in handling sensitive matters.
• Experienced in managing varied workloads and working independently.
• Sympathetic to the mission and values of the Church of England.

Responsibilities

• Manage the Bishop's diary, inbox, and communications.
• Draft and manage correspondence, maintaining confidentiality.
• Coordinate travel and meetings including agendas and minutes.
• Compile newsletters and general communications.
• Welcome visitors professionally.

Skills

Administratively efficient

Detail-oriented

Strong communicator

Proficient in Microsoft Office

Ability to work under pressure

Job description

Overview

We are seeking a proactive and highly organised Administration Assistant to support the Bishop of Willesden and the wider Parish Area Support team on a part-time basis, 17.5 hours per week. This role is vital in ensuring smooth day-to-day operations, managing communications, maintaining records, and supporting safeguarding processes.

Responsibilities

• Manage the Bishop's diary, inbox, and communications
• Draft and manage correspondence, including sensitive communications, maintaining confidentiality
• Coordinate travel and meetings, including agendas and minutes
• Compile newsletters and general communications
• Support clergy permissions and historical record-keeping
• Welcome visitors professionally
• Organise events, liaising with external providers
• Monitor visa status and safeguarding compliance
• Manage clergy files in line with GDPR
• Respond appropriately to pastoral and safeguarding concerns
• Undertake additional tasks as required to support the Bishop and team

Qualifications & Experience

• Administratively efficient, detail-oriented, and proactive
• Emotionally intelligent, discreet, and confident in handling sensitive matters
• A strong communicator with excellent interpersonal skills
• Experienced in managing varied workloads and working independently
• Sympathetic to the mission and values of the Church of England
• Previous administrative experience
• Proficient in Microsoft Office (Word, Outlook); willing to learn Excel and other tools
• Ability to work effectively under pressure and to deadlines
• Strong literacy and numeracy skills

Salary

A salary of £13,513.50 (FTE £27,027) per annum, plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of your salary.

Benefits

• 25 days annual leave plus eight bank holidays.
• Flexible working arrangement requests are considered on a case-by-case basis to support a good work-life balance.
• Family Friendly Programme with enhanced Maternity Leave, Adoption Leave, Paternity Leave, and Shared Parental Leave.
• Access to Occupational Health and an Employee Assistance Programme.
• Automatic enrolment and access to Medicash, providing reimbursements for routine dental, optical, specialist consultations, and therapy treatments; unlimited access to virtual GP & Private prescription service and health & stress related helplines.